Project Scheduler

Job Description

Job Description

About Company:

JC Automation Corp. (JCA) was founded in 1997 with the mission of filling a gap between technology and regulatory requirements in the life science manufacturing industry. The company offers highly capable resources at an affordable cost to build solutions and execute projects in: Automation, Control Systems Integration, Information Technology, System Integration and Regulatory Compliance.

JCA is a HUBZone Certified Small Business Firm, NMSDC Certified Minority Business Enterprise, and Certified Critical Industry Supplier. It’s mission is to add value by delivering quality services & solutions on time all the time by transforming processes & technology into business advantages.

ABOUT THE ROLE

We are looking for a detail-oriented and proactive Project Scheduler to support the planning and execution of pharmaceutical equipment installation projects at our Canovanas facility. In this role, you will be the backbone of our project control’s function — building and maintaining comprehensive schedules, monitoring critical path performance, and enabling real-time visibility for all stakeholders through advanced use of Smartsheet.

You will work directly alongside project managers, field leads, engineering teams, and contractors to ensure every milestone is tracked, every risk is flagged early, and every deliverable lands on time. This is a high-visibility, cross-functional role in a fast-paced, regulated manufacturing environment.

RESPONSIBILITIES

• Schedule Development & Maintenance: Build and manage comprehensive project schedules for pharmaceutical equipment installation, ensuring all logic, dependencies, and constraints are accurately represented in Smartsheet.
• Critical Path Analysis: Monitor the project's critical path and near-critical paths to proactively identify potential delays, providing the PM team with early warnings and mitigation strategies.
• Progress Tracking & Reporting: Facilitate weekly schedule update meetings with field leads and contractors to capture real-time progress, reflecting accurate status in the master schedule.
• Smartsheet Optimization: Leverage advanced Smartsheet features — automated workflows, cross-sheet references, and dynamic dashboards — to streamline project reporting and stakeholder visibility.
• Resource Loading & Leveling: Support the allocation of labor and equipment resources across project activities to prevent over-allocation and ensure smooth execution in the field.
• Milestone Management: Track key project milestones and contractual deliverables, ensuring alignment with overall facility deadlines and commissioning targets.
• Baseline Management: Establish and maintain project baselines to perform variance analysis, comparing actual progress against planned performance to drive accountability.
• Cross-Functional Coordination: Collaborate with Engineering, Procurement, and Quality teams to ensure all prerequisites and post-installation activities are integrated into the master timeline.

REQUIREMENTS & QUALIFICATIONS

Required

• Bachelor's degree in Engineering, Project Management, Business Administration, or a related field.
• Minimum 3 years of experience in project scheduling or project controls in a regulated industry (pharmaceutical, biotech, medical device, or similar).
• Advanced proficiency in Smartsheet — including automated workflows, cross-sheet formulas, resource views, and dashboard creation.
• Demonstrated experience developing and managing integrated project schedules, including critical path and baseline analysis.
• Strong understanding of cGMP environments and regulatory compliance requirements.
• Bilingual in English and Spanish (oral and written).

Preferred

• PMP or PMI-SP (Scheduling Professional) certification.
• Experience with MS Project or Primavera P6 as supplementary scheduling tools.
• Familiarity with pharmaceutical equipment installation, commissioning, or C&Q activities.
• Experience working within capital project environments in a pharmaceutical manufacturing site.

SKILLS

Technical Skills

• Smartsheet (advanced) — automated workflows, cross-sheet references, dynamic dashboards
• MS Project / Primavera P6
• Critical path method & schedule logic
• Baseline management & variance analysis
• Resource loading & leveling
• cGMP compliance & pharmaceutical regulatory frameworks
• MS Office 365 (Excel, PowerPoint, Word, Teams)

Soft Skills

• Attention to detail and methodical approach to data
• Proactive communication and stakeholder management
• Problem solving and early risk identification
• Strong time management and organizational skills
• Collaborative team player adaptable to fast-paced environments
• Accountability and ownership of deliverables