Talent Operations Coordinator

Talent Operations CoordinatorHelsing develops artificial intelligence-enabled capabilities to protect and defend democracies. We are growing our US operations, cultivating an ambitious and committed team of mission-driven professionals to apply their skills to solve challenging problems.The RoleAs a Talent Operations Coordinator based in Washington DC, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in Defense AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need.The Day-to-DaySupport high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at paceOperate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidatesAct as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experienceMaintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-makingPartner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround timeContribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performanceYou Should Apply If YouHave supported a scaling, high-volume talent acquisition function with a focus on operational executionManage complex, multi-time-zone scheduling with precision, even when priorities shift quicklyCommunicate clearly and can articulate process challenges to propose practical, fast-turnaround solutionsUse Applicant Tracking Systems proficiently to increase team efficiency and throughputSolve problems in the moment to keep fast-paced pipelines moving without losing accuracyAdapt effectively to a scaling, high-volume environment while maintaining confidentialityNote: We encourage you to apply even if you don't meet all the listed qualifications; ability and impact cannot be summarized in a few bullet points.Nice to HaveOperational experience using Greenhouse, Ashby, Confluence, and GoodTimeData-focused approach, with the ability to manage and interpret reports relating to process efficiencyJoin Helsing and Work with World-Leading Experts in Their FieldsHelsing's work is important. You'll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concernsThe work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the worldOur work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forwardIn our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contractsWe actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn't work, and to take ownership of aspects of our culture that you care deeply aboutWhat We OfferA generous compensation and benefits package (in addition to base salary) that includes, but may not be limited to, insurance coverage (medical and travel), flexible paid time off, paid holidays, and remote and/or hybrid work available depending on position. All compensation and benefits are subject to the terms and conditions of the underlying plans or programs, as applicable and as may be amended or superseded from time to time.Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.