Accounts Payable Email Administrator

Accounts Payable Email Administrator

The Accounts Payable Email Administrator supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarificationprimarily via email, with occasional phone calls as needed.

The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.

Key Responsibilities

Vendor Communication

• Communicate with vendors primarily via email to provide payment updates and request information.
• Follow up on missing or unclear invoice details to support timely processing.
• Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.

Accounts Payable & Administrative Support

• Enter invoices into the Workday system accurately and efficiently.
• Spot-check entered data for accuracy and completeness.
• File and organize paper and electronic records once invoices are entered.
• Support the AP team with general administrative tasks as needed.

Required Qualifications

• 12 years of experience in data entry, accounts payable support, or administrative roles
• College degree required
• Strong written communication skills, especially professional email correspondence
• High attention to detail and accuracy
• Basic to intermediate proficiency with Microsoft Excel and other office tools
• Comfortable working in fast-paced, transactional environments

Preferred Qualifications

• Prior exposure to Accounts Payable or finance operations
• Experience using Workday or similar ERP systems
• Strong organizational and filing skills
• Ability to prioritize tasks and follow up independently

Work Environment

• Office-based Accounts Payable department with 15+ team members
• Professional, collaborative team atmosphere
• Business casual dress code
• Consistent weekday schedule offering strong work-life balance

Why This Role

• Join the largest regional healthcare system in the area
• Strong potential for long-term employment and internal growth
• Gain valuable experience supporting healthcare finance operations
• Stable daytime hours in a collaborative team environment

Job Type & Location

This is a Contract to Hire position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Jun 9, 2026.