Business Services Student Assistant

Provides clerical and receptionist support for the Business Services Office. Essential Duties and Responsibilities Provide clerical support for the office including: Data entry on MS Office products (word, excel & PowerPoint), processing incoming and outgoing mail, copying documents, establishing and maintaining files. Provide support with reconciliations, work paper review, and journal entry preparation. Provide back-up support for office including: answering telephones; greeting visitors; providing information; taking messages; informing staff members of callers’ needs and requests; and routing calls and visitors. Create a professional setting for front reception area and office suite. Make sure printer is loaded with paper and area picked up, clean and tidy. Education, Certifications and/or Licenses High school diploma or general education degree ( GED ) required. Earned college credit hours and/or experience working in an educational setting preferred. Experience Secretarial and computer experience strongly preferred. Knowledge, Skills & Abilities Knowledgeable in Microsoft Office products – emphasis on Excel. Sort/count/sum/function data, chart wizard, converting spreadsheets, and manage lists in spreadsheets or web pages using Microsoft Office Excel, Word, PPT and/or Publisher. Ability to type 40 w.p.m. Proficiency with an integrated administrative system and current software programs. Knowledge of standard office practices and procedures, including filing. Proficient use of a multi-line phone system. Knowledge of rules, standards, regulations, and laws regarding employment and student records. Strong organizational skills to handle multiple tasks and maintain records in an orderly manner. Ability to work independently in the most efficient manner with minimum supervision. Ability to be discrete in handling confidential matters, while complying with privacy regulations. Ability to maintain a professional appearance and office atmosphere. Ability to take initiative to recognize and foresee needs. Ability to support and adhere to University and departmental policies and procedures. Ability to maintain confidentiality, while complying with FERPA regulations. Ability to work effectively with a wide range of constituencies in a diverse community. Ability to handle multiple tasks, while meeting deadlines. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to complete all physical tasks as needed. Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed To Apply Required Documents Resume Cover Letter Class Schedule (Student Employment Only) Optional Documents Letter of Recommendation Financial Aid Work Study Award Letter (Student Employment Only) #J-18808-Ljbffr Karolinska Institutet