Human Resources Coordinator

HR Coordinator

Hallcon is a transportation and related infrastructure services company that serves clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation networks and more.

Hallcon provides essential services spanning multi-modal operations, integrated command centers, electric vehicle (EV) infrastructure, technology integration, analytics, business intelligence, fleet management, specialty cleaning, and overall rider experience performance.

The HR Coordinator plays a key role in supporting the employee lifecycle with a primary focus on recruitment coordination, onboarding, and HR operations. This position helps deliver a positive and seamless experience for candidates, new hires, employees, and leaders through strong organization, communication, and technology-driven processes.

This role serves as a key point of contact for candidates and employees while supporting recruiting activities, onboarding logistics, HR systems administration, reporting, and employee engagement initiatives. The ideal candidate is highly organized, adaptable, customer-service oriented, and comfortable leveraging technology, automation, and AI-enabled tools to improve efficiency and the employee experience.

Key Responsibilities

• Support day-to-day HR operations, including data management, reporting, document administration, and employee record maintenance
• Maintain accurate employee and candidate information within HRIS, ATS, and other HR technology platforms
• Coordinate full-cycle recruitment activities including candidate sourcing, interview scheduling, hiring events, pre-employment screenings, and candidate communications
• Partner with hiring managers and operational leaders to support recruiting needs and hiring timelines across multiple locations
• Create a positive candidate experience by serving as a professional and responsive first point of contact throughout the hiring process
• Coordinate onboarding activities including offer documentation, onboarding packets, orientation scheduling, system access requests, and new hire communications
• Support digital onboarding processes and ensure timely completion of required documentation and compliance requirements
• Track, maintain, and report recruiting and onboarding metrics including candidate pipeline activity, time-to-fill, hires by location, and onboarding progress
• Utilize HR technology, AI-enabled tools, and automation resources to improve efficiency, communication, reporting, and administrative workflows
• Assist with process improvement initiatives focused on enhancing the employee and candidate experience
• Collaborate with HR team members, managers, and field leadership to support workforce initiatives and operational needs
• Assist with employee engagement programs, recognition initiatives, and company events
• Stay informed on HR trends, best practices, and emerging technologies impacting recruitment and HR operations
• Support additional HR and recruiting projects as assigned

Knowledge, Skills and Abilities

• Proficiency with HR systems and technology platforms such as HRIS, ATS, Microsoft Office, Teams, and digital collaboration tools
• Familiarity with AI-powered workplace tools or experience leveraging automation and technology to improve efficiency and administrative workflows
• Excellent organizational skills, with an ability to prioritize important projects
• Excellent communication skills for in-person, email, and telephone calls
• Flexibility, adaptability, and a willingness to learn in a dynamic environment

Requirements and Qualifications

• Diploma or degree in Human Resources, Business Administration or related field, experience in lieu of degree will be considered.
• 1-3 years of experience in an HR Coordinator or similar role
• Familiarity with AI-powered workplace tools or experience using artificial intelligence and automation technologies to improve efficiency, communication, reporting, or administrative processes
• Role is 3 days per week in office, 2 days per week remote.

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a professional, yet casual work environment.

Hallcon is an equal opportunity employer and welcomes applications from all qualified individuals. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.