Food Service Coordinator

Food Service Coordinator

SAGE is the world's largest and oldest organization dedicated to improving the lives of lesbian, gay, bisexual and transgender (LGBTQ+) older adults. Founded in 1978 and headquartered in New York City, SAGE is a national organization that offers supportive services and consumer resources for LGBTQ+ older adults and their caregivers, advocates for public policy changes that address the needs of LGBTQ+ older people, and provides cultural competency training for aging providers and LGBTQ+ organizations, largely through its National Resource Center on LGBTQ+ Aging and its growing social enterprise SAGECare.

Under the direction of the SAGE Harlem, Site Director, the Food Service Coordinator is responsible for food service operations at the SAGE's Harlem Site in compliance with requirements established by the New York City Department for the Aging (DFTA) and Department of Health (DOH) for nutrition, sanitation and safety. They must be able to interact respectfully with LGBTQ older adults and other SAGE personnel.

Key Responsibilities:

• Receive weekday meals from caterer, properly store and coordinate congregate meal distribution with food service workers and volunteers, ensuring compliance with established nutrition, sanitation and safety standards.
• Estimate daily or weekly needs for food service to be communicated to caterer.
• Create, in conjunction with SAGE food handlers, caterer, and DFTA nutritionist, a 6-month menu cycle for SAGE Harlem.
• Maintain up-to-date and audit-ready food service records at all times including Daily meal count, Tallies from caterer Inventory temperature logs, Self-inspection checklist, Preventive maintenance checklist, Weekly submission of catering check requests, Monitor and re-order kitchen supply levels of detergents, disposables, and washable dinner utensils, Reconcile supply invoices.
• Order food for special events and occasional weekend and holiday meals.
• Coordinate the Food Pantry program at SAGE Harlem and ensure compliance with Food Bank of NYC guidelines.

Duties include:

• Utilizing the food bank online portal to place orders.
• Completing check requests in a timely manner.
• Ensuring proper storage of received food items.
• Maintaining up-to-date inventory and movement records of individual items.
• Facilitating monthly pantry program.
• Logging participant numbers with Feed NYC.
• Facilitate quarterly Menu Planning Committee meetings.
• Perform other duties as assigned.
• Maintaining all bathrooms during the day.
• Maintaining all program rooms in the morning.
• Checking inventory for supplies for kitchen & bathroom.

Required Qualifications:

• High School Diploma (Some college preferred in hospitality or nutrition).
• Must hold a New York City Department of Health food handlers' certificate, 1- 2 years' experience in preparing and serving food in a nutrition program preferred.

Related Skills / Knowledge:

• Principles and best practices of food service coordination.
• Use and care of institutional kitchen equipment and utensils.
• Procedures used in ordering, receiving, storing and inventory of food and supplies.
• Health and safety rules pertaining to food establishments, including nutritional and sanitation regulations.
• Customer service/interpersonal skills.

What We Offer:

• The status: This is a Part-time, nonexempt, 20 hours per week position.
• The union affiliation: This is a union-covered position, and the successful candidate will be required to join the SAGE Workers Union and is covered by the Union's Collective Bargaining Agreement.
• The location: SAGE Harlem, Older Adult Center (OAC)
• The schedule: Frequently 10:00am - 2:00pm, Monday – Friday; Regular schedule variances to occur in accordance with program need, including and not limited to evening or holiday programming, outside trips, or other events
• The salary: $25.27 per hour
• The benefits: SAGE offers a rich benefits package including:
• Two medical insurance plan options in which to enroll – with very generous Health Reimbursement Arrangement (HRA) contributions by SAGE and premiums subsidies
• An annually funded HRA (of up to $5k) for gender affirmative care not covered by medical insurance
• Dental and Vision insurance with premium subsidies
• A safe harbor 401(k) plan with a match from SAGE of up to 5%
• Generous PTO and office closures for holidays (including ½ day closures the day before many holidays!)
• 100% SAGE-paid family and medical leave for up to 12 weeks
• 8 weeks of Sabbatical leave after seven years of employment
• 100% SAGE-paid disability and life insurance with the opportunity to elect additional life insurance coverage for the employee and their dependents
• Medical and dependent care FSA and transit pre-tax benefits
• An Employee Assistance Program (EAP) for free and confidential support from licensed counselors on a variety of issues
• A really terrific team! And a chance to support the LGBTQ+ community and be a part of an organization doing vital work!

Applications will be considered on a rolling basis, with priority review given to candidates who submit their materials prior to May 31, 2026.

SAGE is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, ethnicity, creed, color, religion, sex or gender, sexual orientation, gender identity, gender expression, alienage or national origin, ancestry, age, citizenship status, marital or family status, family medical history or genetic information, veteran status, HIV serostatus, military or military discharge status, height, weight, disability or handicap, domestic violence victim status, employment status, socioeconomic status, criminal history or arrest record, sexual or other reproductive health decisions, natural hair or hairstyle, or any other status or characteristic protected by applicable federal, state, or local laws. SAGE is dedicated to this policy, with respect to all matters concerning employment.