Budget Analyst

Budget Analyst

Job Summary/Basic Function: Responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems compare, and assisting with the Appropriated Budget Book production. In addition, assisting the Director and Associate Director with a variety of budget projects.

Level Scope: Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

• Understand internal policies and procedures, generally accepted accounting principles, as well as State Board of Education policies.
• Work as a liaison between the Budget Office and other campus departments.
• Process position budget requests, budgetary analysis and reporting, as well as special projects as assigned by the Assistant Director.
• Knowledge of university budgets, process flows, HR systems and position budgeting experience.
• Work with other departments as a 'consultant' to assist in improving their budgeting processes.
• Work with various departments to analyze their activity and propose methods to improve their forecasting and processes.
• Coordination with office staff to assist in various tasks. This includes upgrade testing of the Financial System – Budget Books (Appropriated and Local) production – position tracking – contract printing – and various tasks as assigned.
• Act as the departmental approver for all travel, and expense reports.
• Review all p-card expenses charged to the department to ensure purchases are within the policies set by the University and State.
• Reconcile payroll and expense corrections as needed.
• Perform monthly review of all expense transactions to ensure correct funding source and account codes are being utilized.
• Communicate as needed any changes to University or State financial policies and processes.
• Ensure all departmental processes related to the financial business of the department are updated and communicated to all stakeholders within the department in a timely manner.
• Act as the financial lead for SON contracts and requisitions.
• Ensure all contracts are submitted and approved by the University General Counsel.
• Complete and submit the Annual Fiscal Reports for department Self-Support programs to all stakeholders.
• Work with state Initiatives and provide financial business cases and proposals for these programs.
• Financial Metrics and benchmarks for future goals, and provide historical outlook.
• Perform year-end financial analysis on all appropriated and local funding sources and provide financial reports to department stakeholders.
• Ensure 'real-time' financial status utilizing automated SON financial report.
• Oversee all hiring financial transactions (partner with HR admin).
• Work with SON leadership team on financial decisions to ensure budget compliance.
• Complete, review and submit the yearly departmental budget forecast to all stakeholders within the department.
• Ensure all appropriated budget funding is tracked and used appropriately based on University and State guidelines.
• Perform year-end financial analysis of all local funding sources to ensure funding sources are not in deficit going into the next fiscal year.
• Complete and submit surplus transfers to reconcile any funding sources that may be in deficit.
• Ensure all new hires within the department are correctly funded by the appropriate funding source.
• Work closely with the department leadership team to ensure funding is available prior to hiring new staff or faculty.
• Work closely with the department program leads who utilize Adjunct Faculty to ensure funding is available within their programs.
• Track and report to program leads and stakeholders all salary expenses for Adjunct Faculty.
• Consult with and/or facilitate discussions with SON self-support staff and managers about system efficiency or support for operational, program, financial, or administrative needs.
• Maintain financial system & process related documentation and provide training and/or technical documentation for others to train staff in use of existing or new systems.
• Provide financial use cases/issue cases for central financial system failures.
• Resolve all SON accounting discrepancies.
• Evaluate, improve, and maintain existing SON financial tracking system.
• Serve as financial budget approver prior to Divisional Dean approval.
• Provide 'real-time' budget info to Leadership team to enhance financial decision making for all of SON.
• Knowledge of University Based Management/Responsibility Based Management budget models.
• Ensure all funding sources used within the department are current and are clearly defined.
• Request new funding sources and supplemental codes as needed.
• Submit check requests to be reimbursed for any expenses covered by a foundation account.
• Track all check requests submitted for reimbursement.
• Ensure all new department hires who receive research funds as part of their agreement are spent and tracked appropriately.
• Collaborates with the Endowed Chair to ensure all research funds are tracked and spent appropriately.
• Perform other duties as assigned.

Knowledge, Skills, Abilities: Excellent problem-solving skills. Ability to think critically and analytically. Intermediate knowledge of Accounting practices, computer literacy – especially Excel. Excellent customer service skills, and excellent communication skills. Strong attention to detail. Strong leadership skills.

Minimum Qualifications: Bachelor's Degree and 5 years experience or equivalent.

Salary and Benefits: Salary is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to): 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees) 11.96% University contribution to your PERSI retirement fund (Classified employees) Excellent medical, dental and other health-related insurance coverages Tuition fee waiver benefits for employees, spouses and their dependents See our full benefits page for more information!

Required Application Materials: Please submit all application materials via Boise State Career Site. Be sure to include with your application the following materials: CV/Resume that includes employment history (with dates). Cover letter that describes your interest in and qualifications for the position. Contact information for 3 professional references.