Admissions & Administrative Coordinator

The Gardens, a Spring Oak Assisted Living Program (ALP) located within The Ocean at 101 Boardwalk in Atlantic City, NJ

, is seeking a dependable and organized

Admissions & Administrative Coordinator

.

This position supports the Executive Director with admissions, sales, Medicaid eligibility reviews, and day-to-day administrative responsibilities. It includes

commission opportunities for successful resident move-ins

. The coordinator will help prospective residents and families understand our program, gather the documentation required for review, and move through the admissions process. The position also involves consistent sales follow-up, referral outreach, and helping qualified prospective residents successfully complete the move-in process. The ideal candidate has experience as an

Admissions Coordinator or in a similar role within a nursing home, hospital, assisted living community, or other healthcare setting

. Experience working with Medicaid eligibility, documentation, or admissions is strongly preferred. \n

Responsibilities:

Serve as an initial point of contact for referrals, prospective residents, families, and community partners Explain the ALP program and admissions requirements to prospective residents, families, and referral sources Gather financial, medical, and other documentation required for eligibility review and admission Review prospective residents with the Executive Director and RN Coordinate each applicant’s next steps and maintain communication throughout the admissions process Consistently follow up with prospects, families, and referral sources Assist with sales, marketing, outreach, and referral-development activities Track prospects, admissions, referrals, and move-ins Complete monthly eMEVS Medicaid eligibility reviews Assist with lease renewals, including collecting current proof of income and documentation required to recalculate subsidy agreements Prepare the biweekly employee schedule Maintain organized and up-to-date Executive Director files Assist with supply ordering, stocking, and general office organization Provide additional administrative support to the Executive Director as needed Qualifications:

Experience in admissions within a nursing home, hospital, assisted living community, or healthcare setting strongly preferred Experience working with Medicaid eligibility, documentation, or admissions strongly preferred Prior sales, outreach, or referral-development experience is a plus Strong communication, follow-up, and customer service skills Comfortable speaking with residents, families, referral sources, and healthcare professionals Organized and able to manage multiple applicants, documents, and deadlines Professional, patient, and comfortable working with individuals from diverse backgrounds Able to work closely with the Executive Director, nursing team, and other departments \n

$21 - $23 an hour Commission opportunities for successful resident move-ins \n

Health, dental, and vision insurance Paid time off 401(k) Supportive team environment Opportunities for professional growth