Office Admin/Bookkeeper

Job Description

Job Description

We are looking for an experienced Office Admin/Bookkeeper to support daily financial operations for a construction-focused business on the west side of Indianapolis. This role is ideal for someone who can keep accounting records accurate, manage office coordination tasks, and contribute to the steady flow of project-related administration. The successful candidate will bring strong QuickBooks expertise, sound judgment with confidential information, and the ability to stay organized in a busy, deadline-driven environment.

Responsibilities:

• Maintain complete and accurate financial records, including accounts payable, accounts receivable, and routine general bookkeeping activities.

• Process invoices, track payments, and reconcile bank and credit card accounts to ensure financial data remains current and accurate.

• Prepare payroll records and support employee onboarding documentation while assisting with other administrative human resources tasks.

• Coordinate office schedules, meetings, and project-related appointments to help keep internal operations and field activities organized.

• Manage vendor communications, assist with purchasing support, and maintain orderly documentation for contracts, invoices, and project files.

• Produce spreadsheets, reports, and written correspondence using Microsoft Office applications to support financial and operational decision-making.

• Provide front office assistance by answering calls, welcoming visitors, and directing questions to the appropriate team members.

• Support budgeting efforts by monitoring expenses, organizing records, and helping prepare financial summaries for leadership.

• Handle sensitive company, employee, and project information with discretion and maintain a well-structured administrative environment.

• At least 5 years of experience in bookkeeping, office administration, or accounting support, preferably within construction or a related industry.
• Demonstrated proficiency with QuickBooks and practical experience managing full-cycle accounts payable and accounts receivable functions.
• Strong ability to complete bank reconciliations and maintain accurate financial records with close attention to detail.
• Working knowledge of payroll processing, budgeting support, and core bookkeeping principles.
• Effective organizational and time management skills with the ability to balance multiple deadlines and priorities.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook, for reporting, communication, and record maintenance.
• Ability to work professionally with vendors, clients, and internal staff while managing confidential information responsibly.