Fellowship Program Coordinator, Medicine

Job Category: Non-Clinical Admin/Clerical Requisition Number: FELLO006420 Posted : May 5, 2026 Full-Time Hybrid Salary Range: $41,000 USD to $55,744 USD Locations Showing 1 location Position Summary The Fellowship Program Coordinator supports the administrative and operational functions of accredited fellowship programs within the Department of Medicine. This position serves as a key resource for program leadership, faculty, fellows, residents, and institutional stakeholders by coordinating recruitment, accreditation, evaluations, educational activities, and trainee support. Key Responsibilities Program Administration Provide administrative support to Program Directors, Associate Program Directors, Fellowship Associate Program Directors, the Education Programs Administrator, faculty, fellows, and residents. Coordinate meetings, orientations, educational events, retreats, graduation activities, holiday celebrations, end-of-year events, and departmental functions. Maintain confidential trainee records, program documentation, reports, and correspondence. Assist with examinations, program communications, and special projects. Support additional education programs and departmental initiatives as assigned. Recruitment, Accreditation & Trainee Support Coordinate all phases of the fellowship recruitment process, including ERAS and NRMP activities. Schedule interviews and support applicant review, ranking, onboarding, and post-match activities. Maintain compliance with ACGME requirements and assist with accreditation reviews and site visits. Coordinate evaluations, credentialing documentation, board eligibility records, and licensure requirements. Assist fellows with program policies, leave requests, and administrative needs. Maintain program databases, reports, and accreditation records. Minimum Qualifications Education Bachelor's degree preferred. Experience Minimum of three (3) years of administrative, office management, program coordination, or related experience required. Experience in an academic healthcare environment preferred. Experience as a Residency Coordinator, Fellowship Coordinator, or working within a Graduate Medical Education (GME), residency, or fellowship program setting is strongly preferred. Experience with ERAS, NRMP, ACGME, WebADS, New Innovations, or similar systems is a plus. Skills Strong organizational, communication, and project management skills. Ability to manage multiple priorities and deadlines in a fast-paced environment. Ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Office Suite and database management systems. Physical Requirements Walk, bend, twist, and reach above the shoulder frequently in an office setting. Must be able to occasionally lift, carry, push, or pull up to 20 lbs. as part of the role. Regularly exposed to healthcare settings that may require personal protective equipment. Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other office equipment. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr George Washington Medical Faculty Associates