Data Entry Clerk - Palm Beach Gardens

Clerk Family Opportunity

We are seeking highly motivated individuals to join our Clerk family located near downtown Palm Beach Gardens! We provide comprehensive on-the-job training!

The Clerk of the Circuit Court & Comptroller's Office is seeking motivated, service-oriented individuals to join our North County team as a Data Entry Clerk. This role offers the opportunity to contribute to essential public services while gaining valuable experience in a fast-paced, mission-driven environment.

As a Data Entry Clerk, you will help maintain the integrity and accuracy of criminal court records and civil case exhibits. This position provides exposure to a variety of criminal case types and hands-on experience with the handling, processing, and maintenance of civil exhibits entered into evidence during court proceedings held in North County. Responsibilities include maintaining the chain of custody, ensuring accurate documentation, securing proper storage, conducting regular inventory, and managing the final disposition or destruction of evidence in accordance with Florida Statutes and the Rules of General Practice and Judicial Administration.

The type of evidence that will be processed in this role may include: digital/electronic evidence (emails, text messages, thumb drive, usb, cds) documentary evidence (contracts, financial records).

This position is eligible for a one dollar per hour stipend which has already been added to the salary advertised. The one dollar per hour stipend will be awarded upon completion of the introductory period. The stipend will no longer apply should the employee transfer out of this position.

This position requires up to five days of mandatory onsite training which is conducted at the main courthouse (205 N. Dixie Hwy, West Palm Beach, FL 33401).

Why join our Clerk family? Because our Clerk family is our top priority! Total compensation packages include:

• Generous paid time off and 17 paid holidays yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptroller's Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

Examples of Essential Functions

Criminal Update:

• Performs complex data entry for docketing functions; creates entry for each document; monitors image for quality and clarity.
• Forwards filings to the Court or the appropriate functional area as warranted.
• Adds and updates party/attorney information in the system; updates case status.
• Screens indigency applications; determines whether to grant, deny, or refer to the Court.
• Processes new cases, including multiple case types and transfers from other courts/venues; assigns case types; indexes parties and associating attorneys; handles specialized processes/procedures.
• Processes Judicial reassignments/recusals; updates system; issues notice of reassignment; notifies newly assigned Judge and parties/counsel of the change.
• Updates cases when cash and surety bonds are posted; prepares notice of bond forfeitures; processes written orders; records bookings; sets court hearings and notice parties.

Evidence:

• Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
• Performs extensive records research, retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
• Performs regular inventory of records; reviews records for quality, errors and omissions.
• Conducts inventories and spot audits of evidence in the location vault.
• Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
• Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy, and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system.
• Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
• Ensures that all evidence is properly packaged, stored and labeled; inputs all information into computerized tracking system.
• Receives, identifies, secures, records and releases various exhibits; maintains strict confidentiality.
• Oversees shredding of records eligible and approved.

Typical Qualifications

High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.

Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds or more.

Knowledge, Skills and Abilities

Typing accuracy

Communication skills

Time management

Attention to detail

*This is a mandatory testing position, successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at View email address on click.appcast.io or View phone number on click.appcast.io.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.