Office Manager/Registrar

Job Description

Job Description

General Statement of Job:
Performs various tasks from enrollment, budgeting, and clerical work.  

Job Functions:
● Collects, receipts, records and deposits various school revenues; prepares billing invoices as required; maintains individual accounts as assigned, including pupil activity accounts and set-up of student payment accounts.
● Obtains price quotes and verifies available funds for equipment, supplies and materials; prepares purchase orders; processes invoices for payment.
● Manages the use of school credit cards, codes transactions and assists in getting receipts and other documentation necessary.
● Maintains accurate and up-to-date vendor records; communicates with vendors as needed to obtain pricing and availability information, expedite orders and resolve billing discrepancies.
● Manage PowerSchool performing duties such as:
o Enrollment
o Manage grade books including analysis, storage and validation errors
o Quarterly data review and clean-up
o SIS reporting
o Set up master schedules
o Set up staff accounts
o PowerSchool coding
● Request records for students from previous schools
● Notify appropriate persons when student enrolls/withdraws 
● Perform routine bookkeeping and reporting duties for assigned grants.
● Performs computer data entry to record and retrieve information; generates spreadsheets and other computer reports as required.
● Works with the School Front Office Coordinator and provides coverage when needed.
● Performs related duties as required; reports to Principal

Minimum Training and Experience:
Requires an Associate’s degree in accounting, business, or related field supplemented by at least two years of general bookkeeping experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must be able to type with speed and accuracy. A bachelor’s degree is preferred. Must possess a valid state driver’s license