Church Bookkeeper

Job Description

Job Description

Love Accounting? Value Integrity? Looking for Meaningful Work? Join Our client as an Accounting Specialist!

Pay - $24-26/hr

Location - Fair Oaks, CA

Schedule - M-TH 9am-4pm

Submit your resume for immediate consideration! -Ashley

Our client is seeking a dependable, trustworthy, and detail-oriented Accounting Specialist to serve as the church’s primary resource for financial processing and bookkeeping. The Accounting Specialist will administer daily accounting operations for the church, such as revenue posting, accounts payable, payroll coordination, and check preparation.

The Accounting Specialist will work collaboratively with the Senior Pastor, Pastor of Business Operations, other pastoral staff, and ministry leaders to support budgeting, financial planning, facilities management, vendor relationships, and risk management. The successful candidate will demonstrate a high level of integrity, reliability, and confidentiality.

The Accounting Specialist plays a key role in safeguarding church assets, strengthening operational processes, and advancing New Life’s mission through accountability, transparency, and faithful stewardship.

Primary Responsibilities

• Assist with counting tithes, general offerings, and ministry-designated offerings, and post members’ tithes, offerings, and other contributions accurately in Planning Center, which maintains the church’s member database, and in the church’s accounting records.

• Ensure monthly Planning Center contributions reconcile to bank account and accounting system.

• Prepare weekly summary of church income and bank deposits.

• Maintain complete and accurate financial records to ensure all transactions are posted to accounting ledgers.

• Prepare electronic payments and checks for approved church expenses and reimbursements.

• Review church credit card statements, verify charges and receipts, and prepare payments.

• Follow established financial controls and approval procedures, reconcile records and identify discrepancies as needed, and promptly report discrepancies or concerns to church leadership.

• Assist church leadership with other accounting-related administrative needs, as required.

Work with the Church’s Accounting Firm

• Work with church’s accounting firm to facilitate completion of monthly bank reconciliations and financial reports, and annual reviewed financial statements.

• Prepare the ADP payroll register and supporting payroll information for the church’s accounting firm to process semi-monthly payroll, paid on the 15th and last day of each month.

• Prepare financial reports and other information as needed, and provide requested reports and supporting documentation to the church’s accounting firm.

• Provide additional documentation and information needed for audits and payroll administration.

Qualifications

• High school diploma or equivalent required; Associate’s degree in accounting preferred.

• Minimum of 3 years of bookkeeping experience, including full-charge general ledger, accounts payable cycle, and revenue cycle.

• Specific experience with church and/or non-profit fund accounting is highly desired.

• Experience with prominent small business online accounting system(s), such as Xero, QuickBooks Online, Sage, or NetSuite.

• Experience managing electronic vendor payments using applications such as Bill.com.

• Proficient using Microsoft Excel formulas (SUMIFS, pivot tables, VLOOKUP) for data analysis and creation of accounting schedules and tables.

• Proficient using Microsoft Word, Adobe PDF, and Google Suite applications to conduct general administrative and office activities.

• Have strong computer skills, be comfortable learning church and accounting software, and be organized and highly attentive to detail.

Position Expectations

• Maintain strict confidentiality regarding member giving and church finances.

• Communicate professionally and adequately with church leadership, staff, members, vendors, and church’s accounting firm.

• Maintain accurate and organized electronic and paper records of all deposits, expenses, and other financial transactions, including retaining the appropriate supporting documentation.

• Meet all weekly and monthly deadlines as prescribed by the Pastor of Business Operations.

• Demonstrate integrity, reliability, confidentiality, and accountability when handling church funds and confidential financial information.