Accounts Payable Specialist

Accounts Payable Specialist

Location: Sacramento, CA
Position Summary

We are seeking an experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will have 3-5 years of full-cycle AP experience and be responsible for invoice processing, vendor management, payment processing, reconciliations, and month-end support. This role requires strong attention to detail, accuracy, and the ability to manage a high volume of transactions.
Key Responsibilities

• Process high-volume vendor invoices accurately and timely.
• Perform three-way matching of invoices, purchase orders, and receiving documents.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, and tax documentation.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist with month-end close, accruals, and account reconciliations.
• Monitor AP aging and ensure timely payments.
• Support 1099 preparation and year-end reporting.
• Ensure compliance with company policies and internal controls.

Qualifications

• 3-5 years of Accounts Payable experience.
• Strong understanding of AP processes and accounting principles.
• Experience with invoice matching, reconciliations, and payment processing.
• Proficiency in ERP/accounting systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, Sage, or similar.
• Intermediate Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience in construction, manufacturing, distribution, or professional services environments.
• Experience processing high-volume invoices.
• Knowledge of 1099 reporting requirements.

Ideal Candidate

A dependable Accounts Payable professional with strong invoice processing, vendor relations, payment processing, and reconciliation experience who can efficiently manage the AP function while ensuring accuracy and timely payments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.