Talent Acquisition Coordinator

Job Description

Job Description

Job Title: Talent Acquisition Coordinator

Job Description

The Talent Acquisition Coordinator plays a key role in delivering a smooth and professional experience for candidates and new hires. This position supports the recruiting team by coordinating interviews, managing preboarding and onboarding activities, maintaining accurate data in HR systems, and ensuring that recruitment processes align with company policies and employment laws. The role is highly collaborative, detail-oriented, and focused on providing exceptional service to both candidates and internal stakeholders.

Responsibilities

• Manage preboarding tasks to ensure new hires are fully prepared for their first day and experience a seamless transition into the organization.
• Ensure accurate and up-to-date data entry in Workday, the Human Capital Management (HCM) platform used by the organization.
• Coordinate and schedule interviews between candidates, hiring managers, and interview teams across multiple time zones and departments.
• Manage candidate communication throughout the interview process, providing timely updates and maintaining a positive candidate experience.
• Arrange travel and accommodations for candidates in alignment with company policy.
• Coordinate the hiring process for contingent workers, including onboarding support and adherence to company policies and legal requirements.
• Monitor employee referrals and generate reports to track and triage outstanding referrals.
• Ensure recruitment activities comply with employment laws and company policies.
• Support a team of approximately seven recruiters with scheduling, coordination, and administrative tasks.
• Work closely with relocation partners to support candidate and new hire relocation needs.
• Provide administrative and HR support related to recruiting, onboarding, and candidate management.
• Schedule appointments and manage calendars for hiring managers and recruiters.
• Deliver customer service-oriented support to candidates, recruiters, and internal stakeholders.
• Collaborate with another Talent Acquisition Coordinator to share workload and ensure consistent processes across the team.

Essential Skills

• Bachelors degree or equivalent experience in Human Resources, Business Administration, or a related field.
• 1+ of experience in recruiting coordination, human resources, or administrative support.
• Experience with an Applicant Tracking System (ATS) or Human Capital Management (HCM) platform; Workday experience strongly preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, with strong calendar management skills.
• Demonstrated strong sense of urgency and ability to manage competing priorities in a fast-paced, dynamic work environment.
• Excellent organizational skills with a high level of attention to detail and accuracy.
• Exceptional written and verbal communication skills with a focus on professionalism and clarity.
• Customer service-oriented approach to working with candidates and internal stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative and adaptable working style with a proactive, solutions-oriented mindset.
• Experience in HR administration, recruitment, and onboarding processes.
• Ability to coordinate and schedule interviews across multiple time zones and departments.

Additional Skills & Qualifications

• Background in talent acquisition, human resources, recruitment, or administrative support.
• Experience providing administrative support to multiple stakeholders or team members simultaneously.
• Familiarity with applicant tracking systems and HR processes related to contingent workers.
• Experience working closely with relocation partners or supporting relocation logistics.
• Strong interpersonal skills and the ability to build effective relationships with candidates, recruiters, and hiring teams.
• Ability to generate and interpret reports related to employee referrals and recruiting activities.
• Comfort working in a highly collaborative team environment and supporting shared goals.
• Interest in long-term opportunities with potential for conversion to a permanent role.

Work Environment

This role is fully onsite Monday through Friday in Brookfield, Wisconsin. The Talent Acquisition Coordinator works as part of a tight-knit talent acquisition operations team, collaborating closely with another full-time coordinator and supporting a group of approximately seven recruiters. The environment is fast-paced and dynamic, with frequent interaction across departments and time zones. Work is primarily performed using Workday as the HCM platform and Microsoft Office tools, particularly Outlook for calendar management and scheduling. The setting emphasizes professionalism, reliability, and strong communication, with a focus on delivering a high-quality candidate and new hire experience. The position is offered as a long-term contract with the potential to transition to a permanent role, providing stability and opportunities for growth within a well-regarded organization.

This is a Contract position based out of Brookfield, WI.

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Brookfield, WI.

This position is anticipated to close on Nov 2, 2026.

This is a fully onsite position in Brookfield,WI.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.