Part-Time Building Secretary

Part-Time Building Secretary 10 Month

Department: Romulus Middle School

Reports To: School Principal

Work Schedule: 10AM 2PM (4 hours per day Monday-Friday)

Pay Schedule: Salary to commensurate with experience and Bargaining Agreement

Effective: 26-27 School Year

Qualifications

High School diploma or equivalent is required. Must possess strong people and communication skills. Ability to establish rapport with students and parents. Must have ability to get along and work well with others. Must be neat in appearance with a pleasant personality. Excellent with details and skilled in proofreading. Must have computer skills to input and retrieve information. Competency in Excel and Word, preferred. Competency with Google docs, sheets, email and calendar, preferred. Must be able to maintain comprehensive records and files. Must have the ability to work under pressure. Must be able to work with limited supervision. Must be very punctual and be a good time manager. Must have excellent attendance. Must have typing ability at 50 w.p.m. (words per/minute). Must be able to pass other appropriate secretarial tests. Must be capable of operating various types of office equipment and machines. Related experience, in a school office setting, preferred. Knowledge and experience with Pupil Accounting, preferred. Knowledge and experience with MCIR, preferred. Knowledge and experience with automated messaging systems, (i.e., Parent Square Contact System), preferred.

Responsibilities

Works cooperatively with administrators, staff, students and parents. Establishes rapport with students, parents, and school visitors. Responsible for positive telephone communications and directing calls. Sign-In and Sign-Out students. May maintain a daily Sign-In and Sign-Out Log / Report. Responsible for Student Services. Receive copy and maintain Student Emergency Cards. Utilizes Mi-Star student accounting program. Monitor the automated absentee monitoring system for student absences and accurately record entries. Maintains comprehensive student attendance files and records for individual student attendance, including Field Trip and School Business attendance. Supports Building Administration, prepares correspondence and periodic reports. Performs minor first aide procedures and notifies parents of injuries. Assists in the Administration and maintenance of medication and medication reports. Maintains up-to-date immunization records and adheres to MCIR reporting rules and timelines including monitoring of school compliancy percentage. Prepares student attendance reports including: daily, marking period, and annual Attendance Collection Status Reports and Percent Present Attendance Reports. Responsible for student and Class Scheduling, Marking Period Grade Verification Reports, the printing of Progress Reports and Report Cards. Coordinates schoolwork requests for students on a long-term absence from school. Assists with new student enrollment. Operates standard office machines. Assists and/or supports all school events and ceremonies, including but not limited to student/parent orientation, open house, moving-up end of the year programs, honors/awards ceremonies, parent/teacher conferences, picture day(s) and other school community events. Familiarity with Parent Square Contact System to deploy school messages. Comply with District Policies and Procedures (i.e., accident reporting, cash handling, timelines, etc.) Perform other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions: The employee must occasionally stoop, bend, kneel, crouch, reach and twist while performing their job duties. The employee must be able to lift and move up to 25 pounds in supplies which requires bending, stooping, lifting, and reaching. The employee may have to push and/or pull light to moderate amounts of weight. The employee must be able to use and operate a variety of office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard. The employee must use hands and arms to manipulate objects. The employee will have extensive verbal communication with administrators, staff, students, parents, & guests to communicate, to receive, and exchange information. The employee must use keyboards, tools, and other controls. The employee must sit and stand for prolonged periods of time. The employee must have normal vision and hearing with or without aid. The employee must be able to move about the assigned work location during the day.

Work Environment

Work is performed primarily in a standard office and school environment with extensive public contact and frequent interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting. The noise level in the work environment varies from soft to moderately loud. The employee is required to interact with students, staff, parents/guardians, and with the public.

Application Procedure

Internal: Email a letter of interest to Kimberley Calloway at View email address on click.appcast.io

External: Apply online at

Closing: Until Filled