Program Assistant JCIPE

Number of Positions In Requisition

1

Job Details

The Program Assistant within the Jefferson Center for Interprofessional Practice & Education (JCIPE) provides administrative operational and programmatic support for academic programs initiatives and events across the Center. Reporting to the assistant director of administration this role assists with the coordination development delivery evaluation and continuous improvement of programs and student-centered activities. The Program Assistant serves as a key point of contact for faculty staff students and external partners while supporting daily operations communications scheduling logistics and program engagement. The position requires strong organizational skills attention to detail collaboration across departments and the ability to manage multiple priorities in a fast-paced academic environment.

Job Description

ESSENTIAL FUNCTIONS

• Provides administrative and operational support for academic programs initiatives workshops meetings and events including coordination of schedules materials communications and logistics.
• Serves as a resource for faculty staff students volunteers and community partners supporting timely communication issue resolution participant engagement recruitment efforts and stakeholder support across Center activities.
• Assists with the development implementation and continuous improvement of program processes policies educational materials and best practices to ensure consistency and effectiveness across programs and activities.
• Maintains electronic systems databases virtual learning and communication platforms web content and program records; supports data collection reporting assessment activities and preparation of evaluation summaries.
• Supports operational and event-related logistics including meeting preparation food arrangements conference support marketing materials email communications and social media updates while performing additional duties as assigned.

QUALIFICATIONS

Education - Required

• High School Diploma/GED

Education - Preferred

• Bachelors Degree

Experience - Required

• Less than 1 year academic experience

VALUES AND HABITS

Put People First

• Put People First: Create a safe environment where all colleagues feel supported and motivated to be their best at work.
• Build relationships: Build belonging empathy and collaboration.
• Engage with grace: Assume positive intent and share your perspective thoughtfully.
• Create moments: Affirm and acknowledge the contributions and efforts of others.

Do Whats Right

• Do Whats Right: Focus on how we work most effectively to get the best results.
• Prioritize What Matters: Clarify whats most critical and why.
• Align on Expectations: Translate priorities into agreed upon accountabilities and outcomes.
• Act with integrity: Behave ethically and honestly in all interactions and business practices.

Pursue Excellence

• Pursue Excellence: Focus on learning and growth.
• Look and Listen: Explore new ways of working and stay curious by learning from others.
• Innovate with Intent: Try new ideas that support organizational priorities.
• Value Lessons Learned: Acknowledge progress and insights that come from striving to improve.

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing frequent keyboard use *patient care providers may be required to perform activities specific to their role including kneeling bending squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities requirements and working conditions for the position. It is intended to be an accurate reflection of the current position however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

130 S 9th Street Philadelphia Pennsylvania United States of America

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diem colleagues adjunct faculty and Jeff Temps ) have access to medical (including prescription) insurance.

For more benefits information please click here

Required Experience:

Junior IC