Executive Assistant

Executive Assistant Department: Operations Employment Type: Permanent Location: The Woodlands, Texas Reporting To: President, US & Global Expansion At Veriforce, we help companies in high-risk industries keep their people, worksites, and supply chains safe and compliant. As a global leader in contractor and supply chain risk management, our SaaS platform simplifies contractor onboarding, credentialing, and compliance while providing powerful analytics and insights. Beyond software, we offer expert support, training, and consulting so our clients can operate with confidence. Together, we’re making workplaces safer every day. Veriforce is seeking a highly organized Executive Assistant to provide comprehensive support to the company's President. This role serves as a trusted partner to the President, managing complex scheduling, communications, and cross-functional initiatives across our U.S. and global operations. The ideal candidate is a proactive problem-solver with exceptional judgment, outstanding communication skills, and the ability to handle sensitive and confidential information with the utmost discretion. Key Responsibilities Organizational Management Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently. Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation. Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively. Meeting and Event Planning Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites. Prepare agendas, presentation materials, and briefing documents ahead of key meetings. Coordinate with internal teams and external partners to plan company events and leadership engagements. Executive Correspondence and Meeting Preparation Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone. Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors. Track action items from meetings and follow up to ensure timely completion. Project Management and Cross-Functional Collaboration Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables. Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment. Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members. Administrative Support Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams. Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support. Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests. Facilities Management Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed. Skills, Knowledge and Expertise Experience as an Executive Assistant or similar administrative function Demonstrated ability to handle highly confidential information with sound judgment and discretion. Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders. Exceptional organizational skills and meticulous attention to detail. Strong project management skills with the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office, calendar, and travel management tools. Bachelor's degree preferred or equivalent professional experience. Benefits Work with a global team! We have colleagues and customers across North America and around the world. Veriforce is a great place to work! Our leaders and team members consistently cite our culture as one of the top reasons it’s a great place to build a career. Veriforce provides 100% employer-paid medical and dental insurance for employees Monthly contributions to Health Savings Accounts A 401(k) match that is immediately fully vested Outstanding time off benefits Paid time off for volunteer activities Remote work opportunities All job offers will be contingent on the successful completion of a background check. #J-18808-Ljbffr