Purchasing Coordinator
Robert Half
Job Description
Job Description
We are looking for a detail-oriented Purchasing Coordinator to support procurement operations for a Contract position based in Fremont, California. This opportunity is ideal for someone with experience working in regulated or technical environments who can manage purchasing activities with accuracy and strong follow-through. The role will coordinate buying processes, maintain purchasing records, and work across teams to help ensure materials and information are handled efficiently.
Responsibilities:• Coordinate purchase order processing, supplier communication, and order tracking to support timely delivery of required materials and services.
• Maintain accurate procurement documentation and update purchasing data across internal systems to ensure records remain current and complete.
• Work with internal stakeholders to review needs, confirm specifications, and align purchasing activity with operational priorities.
• Monitor open orders, follow up on delays or discrepancies, and help resolve issues related to pricing, quantities, or shipment status.
• Support data entry and record management activities using platforms such as McKesson, EHR systems, IBM AS/400, and AHLTA where applicable.
• Assist with inventory-related purchasing tasks by reviewing usage trends and helping keep supply levels aligned with business requirements.
• Prepare reports, reconcile purchasing information, and help verify that transactions meet established procedures and documentation standards.• At least 2 years of experience in purchasing, buying, or procurement coordination.
• Familiarity with Health Information Management processes and documentation practices.
• Working knowledge of Armed Forces Health Longitudinal Technology Application (AHLTA).
• Experience using McKesson, EHR systems, and IBM AS/400 in an administrative or operational setting.
• Strong attention to detail with the ability to manage multiple tasks and maintain accurate records.
• Effective communication skills for coordinating with vendors, internal teams, and cross-functional partners.
• Proficiency with standard office tools and the ability to learn internal procurement procedures quickly.
Vacancy posted 10 days ago
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