Sr. Executive Assistant - Contract to Hire

Sr. Executive Assistant - Contract to Hire About Us Kardigan is a heart health company working to make cardiovascular disease preventable, curable and no longer the leading cause of death in the world. It is Kardigan’s mission to develop multiple targeted treatments in parallel that bring people with cardiovascular diseases to the cures they deserve. Led by Tassos Gianakakos, Jay Edelberg, M.D., Ph.D., and Bob McDowell, Ph.D., Kardigan’s co‑founders have reunited after leading MyoKardia to discover and develop mavacamten, the first cardiac myosin inhibitor, resulting in an acquisition by Bristol Myers Squibb in 2020. We have a cutting‑edge discovery and translational research platform, a pipeline of late‑stage candidates, and an industry‑leading team that is driven to improve the lives of patients. At Kardigan, we are motivated by our values which guide how we work, interact, and achieve our goals. Driven by patients and their families , we are deeply committed to improving the lives of patients and prioritizing their needs above all else. We believe in being authentic —leading with truth to bring out the best in others by creating an environment where every person knows they will be fully accepted. With an eagerness to learn , we encourage the highest levels of curiosity and are open to changing our minds. We are committed to winning as a team with urgency, excellence, and intention, and support each other no matter what role we play or where we sit. Lastly, we strive to enable the impossible because patients are counting on us. We are not afraid to take risks to unlock innovation and advance scientific discoveries. These values are the foundation of our work, empowering us to make a real difference, every day. Job Overview Kardigan is seeking an experienced, proactive, and detail‑oriented Sr. Executive Assistant to support Executive Committee Members, onsite at our South San Francisco office. The ideal candidate thrives in a fast‑paced environment, juggles multiple priorities with ease, and anticipates the executive's needs - managing schedules (including meetings with external partners), communications, travel, and administrative functions with precision. This role goes beyond traditional executive support - it involves bringing positive energy to the office culture on the days the team is onsite and partnering with EAs at other locations to help support administrative needs across the organization in a hybrid, multi‑site environment. As a Sr. Executive Assistant, you will help ensure the seamless functioning of executive operations while contributing to a collaborative and dynamic team culture. If you're someone who thrives in a multi‑faceted role, enjoys taking on diverse challenges, and contributes to creating a positive and productive atmosphere, we want you on our team. Essential Duties and Responsibilities What You’ll Do Executive Support : Provide comprehensive administrative support to the CSO, including proactive calendar management across two to three time zones, travel coordination (including airfare, hotels, ground transportation, and expense reports), meeting planning and logistics, upload contract requests and purchase orders, and management of correspondence and administrative priorities. Strategy Team Support : Coordinate with and assist the CSO's direct reports, including scheduling one‑on‑one and team meetings, organizing team events, ordering lunches, event catering and dinner reservations, and scheduling meet‑and‑greets/ onboarding meetings for new team members. Communication Management : Act as the primary contact for internal and external communications for the CSO, ensuring efficiency and discretion. Meeting Coordination : Schedule and organize meetings, presentations, and events, ensuring smooth execution. Relationship Management : Build positive relationships with stakeholders, acting as a liaison between the CSO and other departments. General Office Support : Handle site‑related administrative needs, manage office tasks, including supplies, maintenance, and on‑site issues. Office Culture : Contribute to a positive, collaborative office environment and support cultural initiatives. Flexible Support : Jump in to assist with tasks beyond EA responsibilities, contributingas needed. Who You Are A Self‑Starter: You’re proactive, taking ownership of tasks and anticipating executive needs. Highly Organized: You excel at managing complex calendars, juggling priorities, and keeping everything running smoothly. Discreet & Trustworthy: You value confidentiality and maintain discretion in all aspects of your work. Detail‑Oriented: You have a sharp eye for detail, ensuring consistent accuracy in everything you do. Clear Communicator: You communicate effectively and professionally with executives, teams, and external partners. Technologically Savvy: You’re proficient in Microsoft Office Suite (specifically Outlook). Adaptable: You stay calm and focused, even when priorities shift or pressure rises. Team Player: You’re eager to support the team’s success, from assisting executives to contributing to company initiatives. Positive Energy: Your upbeat attitude helps foster a collaborative and positive office culture. Qualifications and Preferred Skills 7+ years of experience in an executive assistant role, providing high‑level support to senior leadership (C-suite executives). Strong proficiency in Microsoft Office Suite and other relevant software tools. Excellent written and verbal communication skills. Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast‑paced environment. Experience in supporting executives in finance, technology, or similar industries is a plus. A proven track record of taking initiative and delivering results with minimal supervision. Exact Compensation may vary based on skills, experience and location. Pay range $138,000 - $180,000 USD Equal Employment Opportunity As set forth in Kardigan’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. As set forth in Kardigan’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. 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