Director of Planning, Design & Construction

Type of Appointment: Full-Time At Will

Job Classification: Administrator II

Anticipated Hiring Range: Up to $160008 annually (Commensurate with qualifications and experience)

Work Schedule: Monday - Friday 8am-5pm unless otherwise notified

Recruitment Close Date: Open until filled

Priority Consideration Date: October 23 2026

THE DEPARTMENT:

Facilities Planning and Management (FP&M) provides leadership and stewardship for the planning development operation renewal and maintenance of Cal Poly Pomonas natural and built environments in support of the Universitys academic and institutional mission. FP&M plans designs constructs maintains and improves campus buildings infrastructure transportation systems landscapes utilities and other physical assets to ensure facilities are safe functional sustainable accessible and responsive to current and long-term campus needs. Through coordinated capital planning design and construction facilities operations maintenance infrastructure renewal and sustainability initiatives FP&M works collaboratively with campus partners auxiliary organizations the CSU Chancellors Office regulatory agencies consultants contractors and other stakeholders to deliver projects and services that meet approved scope budget schedule operational regulatory and quality requirements. The department also supports long-term stewardship of University assets by addressing facility renewal deferred maintenance energy and utility management and evolving campus priorities. FP&M is comprised of approximately 150 facilities professionals representing a broad range of technical professional administrative and skilled-trade disciplines. The department includes architects engineers planners project managers accountants administrative professionals landscape architects technology staff custodians and building and mechanical trades including carpenters plumbers locksmiths painters and electricians. FP&M also provides facilities operations and maintenance services including custodial services landscaping recycling building and mechanical trades energy and utility management and fleet and automotive services. FP&Ms culturally diverse and multilingual workforce reflects the Cal Poly Pomona community and includes employees who are current students as well as University alumni. Through collaboration technical expertise customer service and a commitment to continuous improvement FP&M works to preserve and enhance the Universitys physical assets distinctive character and natural environment while supporting a high-quality campus experience.

DUTIES AND RESPONSIBILITIES:

Capital Project Design & Construction Management

• Plans manages and oversees the delivery of campus major and minor capital projects public works projects facility renewal and improvement projects infrastructure improvements modernization renovation and other assigned facilities projects through the full project lifecycle including pre-design coordination design procurement construction commissioning occupancy and closeout.
• Establishes and manages project scope budgets schedules delivery methods milestones quality standards and performance requirements appropriate to project size complexity risk and funding source.
• Directs and coordinates the work of architects engineers construction managers consultants inspectors contractors and other service providers.
• Oversees preparation and review of design documents specifications cost estimates construction documents and other project deliverables.
• Monitors project performance and resolves issues related to scope budget schedule quality constructability campus operations and stakeholder requirements.

Capital Planning Programming & Project Development Coordination

• Leads assigned campus planning programming space planning and project development activities within delegated authority.
• Coordinates with the Senior Associate Vice President campus partners and other planning stakeholders during feasibility capital planning project prioritization and funding phases to support projects consistent with the Campus Master Plan University priorities facility needs and available resources.
• Provides design construction cost schedule constructability and project-delivery expertise during early project development. Participates in the preparation and review of project programs feasibility studies cost models funding requests and other capital planning documentation.
• Facilitates the transition of authorized and funded projects from planning into design and construction and assumes project-delivery leadership through completion and occupancy.

Procurement Contract Administration & Regulatory Compliance

• Develops coordinates and administers procurement and contracting activities supporting design and construction projects including RFQs RFPs professional services agreements public works bidding construction contracts and other CSU-authorized project delivery methods. Oversees consultant and contractor selection scope and fee negotiations contract amendments change orders schedules deliverables and performance requirements.
• Coordinates design reviews constructability reviews plan review permitting inspection and required agency approvals.
• Ensures projects comply with applicable building codes accessibility requirements fire and life-safety standards environmental requirements California Public Contract Code CSU policies and procedures and University standards.

Project Budgeting Controls & Financial Accountability

• Develops and maintains effective financial and project controls for the Design & Construction program and assigned projects. Oversees project budgets cost estimates commitments expenditures forecasts contingencies cash flow progress payments and change management.
• Evaluates financial and schedule performance identifies emerging risks and potential impacts and develops corrective strategies to maintain approved project objectives.
• Ensures accurate and timely reporting of project scope budget schedule funding risk and performance information and promotes responsible stewardship of University resources.

Executive Advising Campus Coordination & Stakeholder Engagement

• Provides design construction project-delivery budget schedule and regulatory expertise to University leadership and campus stakeholders. Prepares and presents project reports analyses recommendations status updates and decision items concerning project scope budget schedule risks impacts and emerging issues.
• Maintains collaborative and consultative working relationships with campus leadership academic and administrative units auxiliary organizations the CSU Chancellors Office consultants contractors regulatory agencies and other external partners.
• Facilitates communication regarding construction activities and campus impacts and supports informed and timely decision-making.

Personnel Leadership & Organizational Management

• Selects develops supervises and directs assigned Design & Construction personnel including project managers project coordinators inspectors and contracted staff.
• Establishes workload priorities assignments performance expectations and accountability consistent with the Universitys capital program and project-delivery requirements.
• Evaluates employee performance provides coaching and professional development addresses performance and conduct concerns and promotes a collaborative service-oriented culture of accountability and continuous improvement.
• Coordinates staff resources across the project portfolio to effectively respond to workload project complexity schedule requirements and changing University priorities.

Management Accountability Program Effectiveness & Continuous Improvement

• Exercises independent judgment and decision-making regarding design and construction contractual financial regulatory personnel and stakeholder matters within delegated authority.
• Develops implements evaluates and improves policies procedures standards project controls and delivery practices for the Design & Construction unit.
• Monitors program effectiveness identifies opportunities to improve project and service delivery and ensures consistent implementation of applicable CSU and University requirements.

QUALIFICATIONS:

• Graduation from an accredited four-year college/university with an undergraduate degree in engineering architecture or construction management or a closely related field or any combination of education and experience that totals at least ten (10) years.
• Valid California Drivers License and insurance
• Seven (7) years of progressively responsible professional and administrative experience involving public works facilities planning design construction or capital project delivery including experience with project/program management budgets and schedules contract administration and applicable regulatory requirements. Experience supervising or managing professional technical or administrative staff.
• Experience in the administration of Building Code.
• The successful candidate must have superior verbal and written communication skills.
• The individual should demonstrate the ability to act independently with high integrity exercise good judgment provide constituencies and management with clear feedback and make independent decisions as appropriate.
• The incumbent must possess strong interpersonal skills; the ability to establish and maintain productive working relationships and communicate effectively with diverse constituencies within the university the Chancellors Office and with contractors and consultants.
• The ability to read interpret and formulate capital project budget estimates and make formal presentations to campus constituents.
• The incumbent must remain current on all state and federal laws and codes relating to physical barrier removal (e.g. compliant signage curb cuts and accessible doors/entrances and construction).

PREFERRED QUALIFICATIONS:

• Certified Access Specialist (CASp) designation to facilitate an inclusive Cal Poly Pomona through its physical facilities and comply with the law.
• An advanced degree in related field.
• One or more of the following licenses or credentials 1. A current State of California Architect license 2. A current State of California Professional Engineer license

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the Management Personnel Plan bargaining unit (MPP). The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is: minimum$5053 and maximum$16221 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to the CSUs Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to the Outside Employment Disclosure Policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

As a federal contractor Cal Poly Pomona complies with the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.

Required Experience:

Director