Assistant Personnel Officer

Job Description and Duties

Lead critical HR programs with statewide impact as the Department of State Hospitals' Assistant Personnel Officer. Oversee Classification & Pay, Progressive Discipline, Compliance operations, supervise professional HR staff, provide expert consultation on employee relations and personnel policy matters, support organizational planning initiatives, and serve as a trusted advisor to leaders across five (5) Hospital locations. This is an outstanding opportunity for a strategic HR professional seeking to influence workforce policy, drive organizational effectiveness, and provide leadership on complex and sensitive HR issues.

This role is perfect for an HR leader who enjoys solving complex problems, influencing organizational decisions, and making a statewide impact. The position offers significant exposure to executive leadership and provides a unique opportunity to help guide human resources strategy for one of California's largest state departments.

You will find additional information about the job in the .

Working Conditions

DSH-Sacramento is located at an 11-floor high rise building.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

***While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***

NOTE: If applying by mail, please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.

Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.

Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section. 

*** Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

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Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Classification & Pay Expertise

Demonstrated experience conducting and overseeing classification and pay analyses, reviewing duty statements, preparing allocation recommendations, interpreting class specifications, and applying California civil service laws, rules, and regulations.

2. Employee Discipline and Performance Management

Experience developing, reviewing, or providing guidance regarding:

-Adverse actions

- Rejections on probation

- AWOL notices

- Fitness-for-duty actions

- Options letters

- Corrective and progressive discipline

3. Policy and Compliance Leadership

Experience researching, interpreting, and applying:

- Government Code

- California Code of Regulations

- Bargaining Unit Contracts

- CalHR policies

- SPB regulations

- Departmental policies and procedures

4. Supervisory Experience

Experience supervising professional staff performing human resources functions and evaluating employee performance, preparing probation reports, coaching staff, and developing training plans.

5. Stakeholder Collaboration

Experience providing consultation and guidance to executive leadership, managers, labor relations staff, legal counsel, and control agencies on sensitive personnel matters.

6. Grievance and Complaint Resolution

Experience responding to grievances, reviewing out-of-class complaints, and coordinating corrective actions.

7. Organizational Analysis

Experience supporting organizational structure reviews, workforce planning, position management, and special projects involving statewide impact.

8. Audit and Compliance Reviews

Experience responding to audit findings, performing compliance reviews, and developing corrective action plans.

These qualifications are directly traceable to the duties outlined in the duty statement.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.

Statement of Qualifications

The SOQ must be Arial 12 point font, no more than 2 pages, single spaced. The use of AI will not disqualify you from consideration, though responses are expected to be authentic and will be compared to jobs listed, and should reflect the work experience represented in the application package.

Question 1:

Describe your experience supervising professional human resources staff and include your approach to workload management, employment development, accountability and customer service.

Question 2:

Describe a complex employee discipline, performance management, medical leave management, or labor related issue you managed and include the laws, regulations, policies, or labor contract provisions that guided your decision making.

Question 3:

Describe a time you interpreted a complex law, regulation, policy or control agency directive and implemented it across an organization. What challenges were encountered and how were they resolved?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see the Statement of Qualifications section at the bottom of this job advertisement for more details.

  Applicants must submit the required documents in order to be considered for this position. Applicants who fail to submit the SOQ, as requested (i.e. respond to questions asked), may be disqualified.