Executive Business Partner/Executive Admin

Job Description

Job Description

Job Title: Executive Business Partner/Executive Admin
Job Description

We are seeking a highly proactive and detail-oriented Executive Business Partner to support senior HR leadership and key executive stakeholders. This role extends beyond traditional administrative support and serves as a trusted partner responsible for optimizing executive effectiveness, driving operational execution, and enabling a best-in-class employee experience.

Responsibilities

• Manage complex calendars and coordinate travel for senior executives.
• Prepare executive-level presentations and ensure seamless daily operations.
• Contribute to employee engagement initiatives and coordinate events such as town halls and leadership meetings.
• Support cross-functional projects and manage daily operations for four senior executives across different business units.
• Exercise strong decision-making capabilities and anticipate needs before they arise.
• Operate independently in a fast-paced, high-visibility environment.

• Bachelor's degree preferred (or equivalent experience).
• 4+ years supporting senior executives.
• Strong emotional intelligence and interpersonal awareness.
• Ability to manage multiple priorities and shifting deadlines.
• High level of discretion with confidential information.
• Experience with Excel, Calendar Management, Event Coordination, Data Handling, and Expense Management.
• Proven experience supporting multiple senior leaders (VP level or above) with complex priorities.
• Advanced skills in Excel for creating Pivot Tables and manipulating datasets.
• Mastery of PowerPoint for building polished executive-level presentations.
• Experience with expense reporting, PO processes, and invoicing systems (such as Concur, SAP, or similar).
• Expert-level coordination of high-volume, changing schedules and international travel.
• Demonstrated ability to anticipate needs and act proactively with little direction.

• Exposure to Oracle Fusion.
• Experience working closely with HR leadership.
• Background in employee engagement program execution.
• Familiarity with Power BI data exports/reporting.
• Experience supporting cross-functional executive teams (Finance, IT, Operations).
• Vendor coordination and facilities support.
• Event planning for large-scale or executive-level meetings.
• SharePoint collaboration tools.
• Project tracking and documentation management.
• Experience in highly matrixed or global organizations.

The work schedule is Monday to Friday from 8am to 5pm, with potential for occasional work outside of standard hours, which will be compensated. Travel is not required unless converted, and this will be infrequent. The role supports four executives: VP of HR, Finance, Network Operations, and IT. The environment is dynamic and collaborative, with a fast-paced culture and engaging leadership.

Job Type & Location

This is a Contract to Hire position based out of Plantation, FL.

The pay range for this position is $37.50 - $40.86/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Plantation,FL.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.