Administrative Manager

Job Description

Job Description

Administrative Professional

Job Type: Part-time, 3-4 days/week, potential for full time.

A Washington DC based commercial real estate is seeking an experienced Bookkeeper/Administrative Professional to join our team. The ideal candidate will have at least 3-5 years of experience working in a professional services environment in an accounting support role. High proficiency with QuickBooks Online, ADP and Microsoft Excel required. Understanding of accrual accounting concepts preferred. 

Key Responsibilities

Invoicing / Accounts Receivable

• Prepare monthly client invoices based on information provided by project billing system

• Include client reimbursable expenses and related backup documentation

• Communicate with project management staff for distribution, approval and submission of client billing

• Collection and application of client payments

• Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable

• Review and posting of company accounts payable

• Supporting documentation and approvals

• Monthly check runs

• Company credit card accounting and payment

·   Company vendor payments

·   Office vendor payments

·   Payroll Processing

Project and Company Budgets

·   Data entry of project invoices in project budgets

·   Assist with cash flow of project budgets

·   Maintain the company budget

·   Data entry of company revenue and expenses

·   Assist with annual company budget projections

Employee Expense Reimbursement

• Reimbursement of employee expenses

• Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support

• Assist our third-party CPA in preparation and support of annual financial audit, tax filings

• Reconciliation of accounts

Administrative Duties

·   Maintain office supplies

·   Landlord liaison

·   Assistance with contracts

·   Assistance with proposals

·   Marketing materials support

·   Office vendor coordination

·   Assist with AV coordination for meetings

·   Assist with meeting set ups and greeting clients and consultants.

·   Project Manager Support

o    Certificate of Insurance maintenance

o    Courier, FEDEX

Qualifications

• 3-5+ years of experience in professional services corporate accounting

·   Bachelor’s degree

• Proficiency with QuickBooks Online and Excel

• Accrual accounting knowledge and experience

• Strong organizational and task management skills

• High attention to detail

• Excellent communication skills

• Ability to manage multiple tasks and meet scheduled deadlines

• Exceptional attention to culture, teamwork and an attitude of exceptional customer service

• Consistently exhibits and promotes organizations Core Values

Office Attendance

• Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality.

• As this position is less-than full time, the specific arrangement depends on job responsibilities, performance, and the needs of our clients and the team.

Compensation

• Compensation Range: $30-$40 PH

• Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year.

Applicants must be authorized to work for any employer in the U.S. 

Our firm is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations.

Applications will be reviewed on a rolling basis.

Thank you for your interest.