Administrative Assistant

Administrative/Clerical Position

Position Summary: Performs various administrative and support functions for department or mid-level management.

Essential Functions and Responsibilities:

• Perform general office duties including faxing, copying, scanning and filing.
• Answers and directs phone calls.
• Create, maintain, and update files, databases, records, and other documents.
• Responsible for creating internal reports from various data collection methods.
• Reviews and answers correspondences.
• Prepare meeting agendas; attend meetings and prepare meeting minutes.
• Communicate with customers and staff to answer questions.
• Schedule and coordinate meetings, interviews and appointments.
• Troubleshoot problems that arise with office equipment.
• Maintain and order office supplies.
• Responsible for timekeeping functions of the department.
• Performs other related duties as required and directed.

Qualifications:

Required:

• High school diploma
• Four years of clerical experience

Preferred:

• Associate degree

Knowledge, Skills, and Abilities:

• Excellent customer service skills
• Strong communication skills; ability to interact productively with leaders, peers, and customers
• Proficient in the use of computers and Microsoft Office
• Superb organization skills
• Excellent time management
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Ability to multi-task

Equal Opportunity Employer of Minorities/Females/Disabled/Veterans.