Development Coordinator

General Purpose

We are seeking a highly organized and proactive Development Coordinator to support the Development Department. This key role focuses on tenant coordination and ensuring a smooth tenant turnover process, working closely with Leasing and Construction Managers. If you have a background in retail construction, property management, and tenant coordination, along with some job costing knowledge, we encourage you to apply!

Duties include:

• Manage & coordinate the tenant’s process from lease execution, entitlements, construction and opening including landlord’s turnover dates.
• Track and manage lease dates and deliverables on all projects processed through the Development Department by abstracting leases for deliverables.
• Communicate turnover dates to tenants during construction period as the tenant coordinator and serve as main tenant contact to align with project schedule provided by assigned Construction Manager.
• Prepare documents and presentations for pre-development and development meetings.
• Complete and maintain Vacant Space assessments.
• Update and Distribute Construction Monitor report.
• Review and manage proforma process to stay within budget.
• Review leases and LOIs for accuracy, deliverables, and critical dates.
• Manage turnover notification process, including preparing and issuing turnover letters to tenants and notifying internal departments such as Property Manager, Asset Manager and Leasing.
• Ensure all items on the Tenant “Move-In” checklist are complete.
• Run job cost reports to true-up reports and collaborate with accounting department to update job costing as necessary.
• Work with Tenant and utility provider to get utility connections to the space and confirm service is transferred into Tenant’s name.
• Cross-Train in other areas of the Development Department to provide support when needed.
• Proactively communicate all challenges and issues relating to tenants to the Development Department Team as encountered by project.

Education and Experience

• Bachelor’s degree from college or technical school with a concentration in construction management or 3-5 years of experience within construction industry (or equivalent combination of education or experience); experience in a construction management company ideal
• Property Management and Tenant Coordination background preferred
• Proficient with Yardi, Microsoft Office (Word, Excel, Outlook, Project, PowerPoint)
• Understanding of and ability to analyze construction contract standard provisions, project schedules, and lease documents
• Understanding of Job Costing process to be able to run reports and provide information to other teams
• Proactive communicator, keeping all key members informed of relevant information
• Ability to present information to a group

Company Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• EV Charging
• Celebrations and festivities throughout the year

This is not a remote or hybrid position.