ADMINISTRATIVE ASSISTANT (OA)

Summary This job announcement uses the USA Hire Assessment to evaluate applicants. For more information, visit USA Hire Assessment. Responsibilities Manages the executive's complex schedule, coordinates commitments with other offices, and ensures the manager is prepared for meetings with necessary briefings and supporting documents in advance. Serves as the primary information manager, handling incoming calls, greeting visitors, and referring inquiries based on extensive knowledge of office programs, while conveying the manager's directives. Prepares, consolidates, and integrates executive correspondence, recurring reports, and presentations using office automation software, while maintaining accurate electronic and paper filing systems. Independently coordinates complex travel arrangements, assists in planning special events and conferences, and manages the procurement of office supplies, equipment, and budgetary tracking. Operates with high independence to resolve administrative issues and liaise with high-level executives within and outside the agency, representing the manager’s views on administrative matters. Requirements Conditions of Employment Qualifications One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: Executing independent administrative, technical, and logistical support for executive-level management, OR coordinating complex schedules, OR preparing and managing executive correspondence, OR resolving administrative or clerical program issues in a fast-paced environment. You may qualify for consideration if meeting specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement. Education Substitution of Education for Experience: Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements when the education is directly related to the position being filled. Additional Information Moving will not be paid. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements. Telework availability is limited and will only be provided on a rare case-by-case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need. We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition. Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment. We may use this announcement to fill additional vacancies within 120 days of the closing date. This position is non-exempt from the Fair Labor Standards Act. Travel requirement is seldom. This position is not covered by a bargaining unit. Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, here. The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see Fair Chance to Compete for Jobs Act of 2019 (dfas.mil) for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information.