Administrative Assistant

Administrative Assistant

Cenovus Energy is seeking a highly organized and detail-oriented Administrative Assistant located at our Dublin, OH office to support our U.S. Legal Department. This role will be responsible for a variety of tasks: drafting correspondence and emails, scanning documents, printing documents and spreadsheets, photocopying, filing, processing invoices, maintaining a filing and file lists, and preparing & updating binders. The position will also book travel, prepare expense reports, organize attendance at seminars and conferences, set up meetings and book meeting rooms, edit documents, review files to be closed, make reservations, scan/fax, and create/maintain spreadsheets & Word documents.

Assist entire U.S. Legal Department; 6-7 attorneys, 2 paralegals and a government relations leader

Handle mail distribution for legal department and other miscellaneous office mail

Receive, process and record incoming accounts payable invoices. This process may include communications with external entities, an internal accounts payable department, and government relations employees or lawyers

Prepare correspondence

Process association membership renewals and registrations for legal department

Maintain calendars, schedule meetings, and own meeting room preparation

Book travel for attorneys. Process expense reports

Assist with editing (redlining) and finalizing documents. Maintain document filings and record keeping (electronic and physical)

Backfill for legal and other office support

Legally authorized to work in the US

High school diploma or GED equivalent required

2+ years of relevant experience is required

10+ years of relevant experience with specialized knowledge of job or industry-specific practices is highly preferred

Word processing and Excel experience required

We acknowledge the value of transferable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.