Administrative Assistant

Administrative Assistant

Cambria, the nation's leading family-owned producer of American-made quartz surfaces, is looking for an Administrative Assistant who does more than just manage schedules. We are looking for a highly organized professional who appreciates the scale of what we build in our Fabrication Shop (FabShop) and wants to ensure our production engine never misses a beat. Our culture recognizes hard work, and your ability to manage the essential details fuels our growth, allowing our fabrication team to focus on delivering world-class results.

Essential Duties and Responsibilities:

• Reception & Administrative Support: Greet guests professionally, clearly communicate FabShop needs by receiving incoming supply order needs and coordinating internal orders and deliveries.
• Logistics & Shipping Coordination: Coordinate daily shipping activities, including preparing Bills of Lading (BOLs), generating pick sheets, and communicating routes to drivers.
• Data & Reporting: Perform extensive data entry in Excel and Oracle, audit shipping/sales numbers, and distribute daily department scorecards and production schedules.
• Samples Operation: Fulfill orders from open orders report, manage customer sample deliveries and execute monthly cycle counts.
• Inventory & Office Management: Monitor inventory levels including quarterly cycle counts, order office and production supplies, and maintain organized files and documentation within MaintainX for production floor assets.
• Operational Support: Provide backup for the Shipping/Receiving Supervisor, Office Manager or Receptionist as needed. Close out weekly work orders in MaintainX
• Safety & Maintenance: Manage first aid cabinets and safety vending inventory to maintain OSHA and compliance standards

Qualifications and Skills:

• Excellent written and verbal communication skills with a high level of professionalism.
• Exceptional attention to detail and strong organizational skills to prioritize tasks with urgency.
• Proficiency in standard office equipment, phone systems, word processing, and data entry in Excel.
• Self-motivated, adaptable and can work independently with changing priorities based on business needs
• Strong integrity, work ethic and dependability

Minimum Requirements:

Education: High school diploma or equivalent is preferred.

Experience: 2+ years of office experience

Systems: Proficiency in Microsoft Office Suite (extensive Excel), Google Workspace, and Oracle is preferred.

Cambria Success Factors:

• Detail-Oriented & Reliability: Maintains high attention to detail while being reliable and punctual.
• Effective Communication: Demonstrates direct communication skills both independently and as part of a team.
• Driven & Proactive: Self-motivated professional with a sense of urgency and the capability to multitask in a fast-paced environment.

Physical Requirements:

• Lift up to 40 lbs and stand for long periods during a shift (up to 12 hours) with intermittent breaks.
• Walk up and down steps and bend over multiple times throughout a shift.
• Participate in daily stretch and flex exercises.
• Wear all required task based Personal Protective Equipment (PPE) provided by Cambria such as steel toe boots, hearing protection, safety glasses and cut-proof and latex gloves

Cambria's starting hourly range for this position is $17.15-$22.66. Hourly ranges are determined by role, level, and location. The range displayed on each job posting reflects the target for new hires for the position. Individual pay is determined by several factors, including work location, job-related experience, and relevant education and/or training.

Cambria offers a competitive benefits package that encompasses Health and Dental Insurance, Paid Time Off, 7 paid Holidays, 401(k) plus matching, Discretionary Profit Sharing, Flexible Spending Account; Life, Supplemental Life, and Disability Insurance; Referral Program, Tuition Reimbursement, Employee Assistance Program, Employee Discount and Professional Development Assistance.