Project Manager

The Planet Group is seeking a Project Manager to join one of our well-known global pharmaceutical clients.

• Pay : $36.25-38.13/hr depending on experience (W2 and benefit options)
• Location : Hybrid in Mettawa, IL (T-TR onsite)
• Duration: 1 year to start, potential to extend / convert

Project Manager Responsibilities:

• Manage multiple projects in varying stages of development
• Work with others without direct authority to advance projects
• Plan, schedule and execute all projects (print and digital)
• Work closely with the assigned account manager to help coordinate daily activities and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy
• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies
• Capture notes and distribute recaps with action items
• Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)
• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with the client's Promotional Material Review Process
• Coordinate interactive resources with studio/programming/creative leads
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
• Track time on a daily basis
• Assist with providing estimates
• Assist with billing and ensure billing is completed on schedule
• Adhere to all company-wide financial policies

Project Manager Qualifications:

• Bachelor degree required
• 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus
• 1 year of pharmaceutical (not healthcare) experience within the agency
• Digital experience is a plus
• Bonus points for pharmaceutical marketing experience (last 2-3 years)
• Print-production experience is a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• Understanding of print and digital project lifecycles and different project management methodologies/styles
• Familiarity with print production process, web technologies and digital trends
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Great collaborator with ability to focus on both the big picture and small details
• Advertising agency experience (within the last 2-3) within account/client services
• Adaptable with proactive problem solving skills
• Detail-oriented note taker
• Client-service attitude workstyle
• Ability to manage multiple projects at the same time
• Ability to develop, maintain and manage project timelines
• Understand promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)

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