Administrative Assistant

We are looking for an Administrative Assistant who has a broad range of skills and knowledge, allowing them to handle various functions of support to the Executive Resident Director, and acts as a liaison between other departments, residents, and the management company. The Administrative Assistant will work on-site at our Vicinia Independent Living building. Responsibilities Provide support to administrators as needed (resident directors, department heads, etc.) Give guidance to resident directors and escalated issues to Managing Member when necessary Implement, maintain, and improve recruiting, orientation, onboarding, training, and talent management processes Aid in employee support items (Michigan Works, timeclocks, Payroll systems, etc.), and associated projects to achieve strategic business goals and operational objectives Assist in creating and modifying documents Assist in licensing requirements to the State of Michigan (Food License, Class C & Sunday Sales Permit, Chauffeur’s licenses, etc.) Responsible for POS management, oversight, and continued improvements (including petty cash management) Oversee, purchase, track, and review monthly inventory Facilitate operations & resident council meetings, create agendas, record minutes, and perform follow-ups with managing member and on-site personnel Act as a liaison between director and activity department to order supplies, complete sign-up sheets, and provide instructions Discuss and create monthly newsletters and activity calendars & flyers Responsible for updating the Barker communication system Complete culinary request forms and entertainer check requests Liaison between IT companies and organization personnel Resolve & diagnose conflict/problem areas within the organization Identify continuous improvement opportunities Handle clerical tasks such as filing, data entry, and maintaining office records Qualifications Preferred knowledge/experience with Canva Preferred knowledge/experience with Paycor Preferred knowledge/experience with Microsoft Suite (Excel, Word, PowerPoint, Outlook) Preferred knowledge/experience with Toast (POS) Strong leadership skills Extremely organized and focused Excellent communication skills, both oral and written Propensity for multi-tasking Self-motivated Flexible, adaptable Negotiating, influencing, and accountability #J-18808-Ljbffr Vicinia Gardens