Auto Auction Administrative Coordinator

Auto Auction Administrative Coordinator (Fleet Lease)

Growing auto auction company! Auto Auction Administrative Coordinator opening for our Fleet Lease Department!

A strong understanding of vehicles and prior experience in an automotive-related industry is preferred. Relevant experience may include auto auctions, dealerships, rental car companies, collision or body shops, insurance, transportation, logistics, or a related field. Previous administrative experience, particularly when combined with automotive industry experience, is also preferred.

$18.00 - $22.00 per hour

Monday - Friday 8-5 schedule

Full benefits package

Matching 401(k)

Paid time off

Paid holidays

Growing international auction company

Career growth potential

Responsibilities of Auction Administrative Coordinator (Fleet Lease)

• Responsible for the evaluation and verification of vehicles consigned by commercial customers.
• Verifies vehicle condition reports for accuracy, making changes when necessary, and communicating shortfalls to management.
• Recommends value added repairs based on the condition and value of consigned vehicles; builds timely, high-quality estimates as identified by commercial account requirements.
• Ensures pricing for repairs are within the thresholds of each account prior to suggesting the repairs.
• Moves vehicles through the reconditioning process including Body, Mechanical, and Detail in preparation for sale.
• Designates vehicle disclosures and conditions based on NAAA and Commercial Account Guidelines
• Responsible for timely and thorough communication with commercial accounts regarding conditions, recommendations, and all matters pertaining to their consignments.
• Designates and ensures vehicles are ready for scheduled sale dates and ensures vehicles are prepped and staged for sale within the required timeline.
• May move and stage vehicles throughout the facility in support of auction operations.
• Ensure removal of all Personally Identifiable Information (PII) from vehicles.
• Deliver customer service in line with company values and standards.
• Communicate professionally with customers, vendors, and internal teams.
• Address customer inquiries and complaints promptly; escalate issues to management as needed.
• Maintain productivity goals and deliver high-quality results within established timeframes.
• Maintain cleanliness and organization in the work area.
• Stay current on industry technologies, tools, and vehicle models.
• Perform additional duties as assigned by management.
• Follow all company and client protocols, compliance requirements, and confidentiality guidelines.

Required Skills/Abilities for Auction Administrative Coordinator (Fleet Lease)

• Strong organizational and time-management skills with attention to detail.
• Excellent customer service, communication, and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Proficiency with computers and standard business software applications.
• Self-motivated with the ability to work independently and as part of a team.

Education and Experience for Auction Administrative Coordinator (Fleet Lease)

• High school diploma or equivalent required.
• Valid driver's license with good driving record.
• Must be at least 21 years of age.
• Able to pass pre-employment screening.
• Auction, automotive, fleet, logistics, or related vehicle coordination experience preferred.

Physical Requirements of Auction Administrative Coordinator (Fleet Lease)

• Able to sit and work at a computer for extended periods of time.
• Able to communicate effectively in person, by phone, and electronically.
• Able to use hands and fingers to operate office equipment.
• Able to maintain close vision and adjust focus when reviewing documents or screens.
• Able to work outside on the auction lot in all weather conditions.