Compliance Specialist - 14806

Compliance Specialist Empower Youth. Create Hope. Be Part of Something New in 2026. Join Aspiranet’s brand-new Hope Forward Campus: a reimagined, state-of-the-art environment where innovative therapeutic programming meets compassionate care. Learn more: Aspiranet’s Hope Forward Campus Location: On-Site – Turlock, CA Schedule: Full-Time | Non-Exempt | Department: Residential Division – STRTP Program Reports to: Program Supervisor Pay Range: $18.00 - $20.00/hr The pay range for this position is $18.50- $20.00 per hour for employees hired in the Central Valley, CA. The pay range provided in this job posting represents the typical range or starting rate of candidates hired within the Central Valley region. Candidates hired in Southern California or Bay Area locations may have higher starting salaries due to cost of living and market data differences. Factors that may be used to determine your actual starting salary may include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparison to other employees who hold a similar role. About the Hope Forward Campus Aspiranet’s Hope Forward Campus in Turlock is undergoing a transformation that, once complete in 2026, will offer the next generation of therapeutic residential care. The expanded campus is designed to meet the varying levels of behavioral health and crisis needs for children and youth in the Central Valley. Designed with open community spaces and advanced trauma-informed resources, the campus brings together innovative programming, family engagement, and integrated behavioral health services. As part of this pioneering environment, you’ll have the opportunity to help build a new culture of healing, connection, and growth where every youth’s journey is supported by dedicated, highly trained staff and a community that believes in second chances. Why Aspiranet? Founded in 1975, Aspiranet is a mission-driven social services agency with locations across California. Our six divisions Foster Care & Adoption, Transitional Aged Youth, Residential, Intensive Home-Based Services, Behavioral Health, and Family & Community provide holistic supports for children, families, and communities. Every role contributes to something greater: building brighter futures where opportunity, hope, and healing are within everyone’s reach. Under the direction of the Core Program Director, you will work with a team of managers, supervisors, clinicians, and support staff who work with passion and purpose to create a thriving work environment. We foster a coordinated network of growth and support for each other, the families we serve, and the community we reside in. Position Summary The Compliance Specialist/Administrative Assistant is responsible for improving overall quality and completeness of clinical records. Providing concurrent and retrospective clinical record reviews applying utilization, quality, and risk management services. Providing on-going support to staff with compliance expectations associated with documentation and billing. Providing general administrative support to the Core Program Director and overall office. Major responsibilities also include managing incoming calls, maintenance of database and report generation, coordinating personnel paperwork, maintaining and reconciling district cash/donation accounts and records, file preparation, review and maintenance, oversight of routine office operations and general information distribution within the office. Coordinating with the Administrative Assistant – Level II and/or Core Division Administrative Assistant(s) office regarding administrative functions. Key Responsibilities Financial & Administrative Support Maintain petty cash and cash/in-kind donation records in accordance with agency policies and procedures. Code and submit district reimbursements and vendor invoices accurately and on time. Inventory and purchase office supplies to support smooth, efficient office operations. Maintain accurate administrative and financial records. Data & Records Management Maintain agency and county databases with accurate and timely information. Generate daily, weekly, monthly, and quarterly database reports. Review data for completeness, accuracy, and timely entry. Customize agency and district forms and documents as needed. Maintain organized computer forms and document directories. Personnel & Employee Support Assist with personnel paperwork, including pre-employment, new hire, and separation packets. Monitor missing or expired personnel documentation and forward items to Human Resources. Assist employees in locating resources needed to obtain required documentation, such as First Aid certifications, DMV printouts, and health screenings. Office & Communication Support Sort, date stamp, and distribute incoming mail and process outgoing mail. Prepare meeting minutes, correspondence, and other documents in a timely manner. Provide verbal and written information to families and clients as directed. Provide administrative support to program leadership and staff. Program Compliance & Quality Assurance Coordinate monthly chart audits with the Program Manager/Head of Service (HOS). Review client charts for compliance, accountability, and documentation standards. Monitor programs and services to ensure objectives are being achieved and improvements are sustained. Participate in monthly Peer Review and Compliance meetings. Stay current on utilization management responsibilities, regulations, and payer requirements, including EPSDT and insurance standards. Assist the Program Manager/HOS with tracking documentation, monitoring documentation and billing practices, and maintaining client privacy and dignity. Outcomes & Continuous Improvement Review monthly satisfaction surveys and other outcome data. Share survey results and staff/client feedback with the Program Manager/HOS. Assist with identifying opportunities for improvement and developing systems to address them. Support ongoing monitoring to ensure program changes and improvements are effective. Confidentiality, Compliance & Cultural Responsiveness Follow all HIPAA requirements and protect the confidentiality of client information. Demonstrate sensitivity, respect, and responsiveness to cultural differences. Maintain client privacy and dignity in all interactions. Perform other duties necessary to support program requirements. Technology Skills Proficiency in Microsoft Excel, Microsoft Word, or similar word-processing and spreadsheet software . Qualifications Proficiency in Microsoft Word® or similar current word processing software Ability to identify trends or problem areas. Experience working in a Windows® based environment, including communications software using remote and file transfer protocols. Flexibility to manage the assigned workload in order to meet task deadlines Ability to prioritize multiple tasks Experience and knowledge operating and maintaining standard office equipment such as a copier and printer Ability to analyze and interpret data, and to effectively communicate findings. Your Rewards Growth potential 14 paid holidays (including birthday & diversity holidays) 10 vacation days + 10 sick days in the first year 100% employer-paid medical & dental premiums 403(b) retirement plan with employer match Medical & dependent care FSA plans Life, AD&D, and disability insurance Accident, critical illness & hospital gap plans Employee Assistance Program (EAP) – 24/7 confidential support Training and advancement opportunities Commuter program & mileage reimbursement Employee recognition, discounts, and wellness perks Be a key player in building consistency, structure, and excellence across programs. Work in a beautiful country environment with new facilities and innovative resources. Professional development, training, and advancement opportunities. Supportive, inclusive, and mission-aligned culture. Small-group model (max 4 youth per cottage) allows for meaningful, individualized care. Physical Demands The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions. This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times. Equal Employment Opportunity Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming and inclusive of differing worldviews, cultures, and lived experiences. #J-18808-Ljbffr Aspiranet