Church Treasurer

Job Description

Job Description

Stephens City United Methodist

Church Treasurer

Job Description

** Job Type: **

This part-time, year-round (approximately 20 hours/week) salaried position acts as the chief financial officer of the church and is responsible for managing, safeguarding, and maintaining the financial resources entrusted to the church by the congregation to carry out its mission and vision.

** Reporting Relationship: **

The Church Treasurer is employed by SCUMC and reports to the pastor.

** Job Duties and Expectations: **

• Maintain all church financial records

• Coordinates with the Finance Committee, financial oversight of all church funds

• Proper receipt, accounting and disbursement of church funds within policies established by the church for adequate financial control

• Using Online Quick Books (or church approved software), for general accounting functions, including general ledger, payables, coordinating with Sareen Tax and Bookkeeping for payroll and payroll taxes. This includes report employee hours to Sareen and picking up any paper checks and bringing them to the church office for signatures.

• Budget reporting and statistical accumulation

• Track income and disbursements, monitor the financial health of the church, and write the checks.

• Checkbook reconciled by Financial Chair, or designated person.

• Prepare financial statements and reports on a regular basis and assist with the annual budget preparation and budget review

• Maintain strict confidentiality regarding all aspects of the church’s finances

** Competencies and Qualifications: **

• High School diploma or equivalent

• Three-year job-related or volunteer experience in bookkeeping or related financial position required.

• Knowledge and experience working with Microsoft Excel and Online

• QuickBooks required.

• Clean background check and Bonded

Desired Qualifications

• College degree in business-related field

• Experience working in church or other faith-related setting.

This position requires integrity, discretion and honesty as it manages all aspects of financial management for the church community. The Treasurer ensures monies are spent in conjunction with SCUMC vision and goals and are in compliance with church financial practices and procedures.

** Accountability: **

The Church Treasurer reports to the Pastor and coordinates with the Church Financial Secretary and/or Chair of Finance). The Pastor provides an annual evaluation of the Treasurer’s performance. The Treasurer will be responsible and subject to United Methodist policy and doctrine, local church policy as determined by the Charge Conference, Pastor, and SPPRC. This is a year-round, part-time, salaried position.

** Work Tasks: **

• Maintain an up-to-date General Ledger using QuickBooks Online or approved software.

• Track variances with budget, both receipts and expenditures and keep Finance Chair informed

• After the counters have completed their weekly count the treasurer is given a summary of their counting report for recording amounts received into the proper income categories and for recording the amount of the deposit. The treasurer enters this information into Online QuickBooks (or approved software) for accounting.

• Write checks for bills and invoices, benevolences, credit card payments

• Initiate direct bank payments reconciliation.

• Sign checks, if needed (as one of the required 2 signatures). Preferred the signatures be two of the following Administrative Council Chair, Finance Chair, Trustee Chair or Lay Leader.

• Verify accuracy of all vouchers submitted for payment

• Maintain annual budget information matching totals to approved budget

• Maintain records, including automatic offerings and direct deposit of employee checks (The treasurer will see online giving deposits on the bank statement, but the total only, the financial secretary sees and inputs the individual giving information and gives a summary at end of the month to treasurer as to breakdown of general fund, food pantry, etc.)

• Recommend appropriate internal controls ensuring proper handling of church funds

• Needs a copy of the W-4, VA-4 and I-9 info to forward to Sareen for new employee(s) to be paid.

• Tax Reports: Coordinate as needed with Sareen the following

• Prepare and submit tax reports

• eFile tax reports; eDeposit tax liabilities

• Prepare and file all appropriate federal and state reports including Quarterly 941’s, Yearly W-2 & W-3’s and Yearly VA-6, 1099-NEC and 1096

•

Committee Support:

• Support Finance Committee, Trustees and Church Council as well as other committees as needed.

• Provide monthly financial reports to Finance and Church Council, including Balance sheet, and designated funds balances

** Meetings: **

• Attend Finance Committee meetings

• Attend Church Council meetings

• Attend staff meetings as needed

Other Duties as Assigned

Expectations of Staff:

• Exhibit Christ centered behavior at all times by treating others with dignity, respect, compassion, and integrity. Christ-centered behavior at all times

• For all grievances, uphold the guidelines of the SCUMC Personnel Policy

• Signed acknowledgement of the SCUMC Personnel Policy

• Proactive participation in the SCUMC governance system

• Successful completion of both a background and reference check

• Pleasant and professional personality and appearance

• Adhere to all of SCUMC Policies and Procedures