Medical Office Assistant

Job Description

Job Description

Medical Office AssistantBe the Heart of the Patient Experience

Are you a people person who thrives in a fast-paced environment and loves making a difference in someone's day? Join our growing healthcare team as a Medical Office Assistant and become the welcoming voice and friendly face that helps patients feel cared for from their very first interaction.

Whether you're answering calls, coordinating appointments, or supporting providers behind the scenes, you'll play a vital role in delivering exceptional patient experiences every day.

Why You'll Love This Role

• Make a meaningful impact in patients' lives
• Work alongside dedicated healthcare professionals
• Enjoy a consistent Monday–Friday schedule (8:00 AM–5:00 PM)
• Be part of a collaborative, supportive team
• Gain valuable experience in specialized medical departments including Cardiology and Obstetrics

What You'll Do

As a Medical Office Assistant, you'll help keep our practice running smoothly while providing outstanding customer service to patients, providers, and team members.

Key Responsibilities

✅ Answer incoming calls with professionalism and warmth, connecting patients with the right resources.

✅ Schedule, coordinate, and confirm patient appointments while ensuring provider schedules are optimized.

✅ Maintain accurate patient records through timely and detailed data entry.

✅ Deliver exceptional customer service by assisting patients with questions and concerns.

✅ Support clinical and administrative staff with day-to-day office operations.

✅ Collaborate with colleagues to create a seamless and positive patient experience.

✅ Follow office policies and confidentiality standards while contributing to an efficient healthcare environment.

⭐ What We're Looking ForRequired Skills

• Strong phone etiquette and communication skills
• Experience scheduling appointments and managing calendars
• Accurate and detail-oriented data entry abilities
• Passion for providing exceptional customer service
• Ability to multitask in a busy office setting
• Team-oriented mindset with a positive attitude
• No license or certification required

Bonus Qualifications

• Previous experience in a medical office or healthcare setting
• Familiarity with patient-facing administrative processes
• Knowledge of general office procedures and healthcare workflows

Work Environment

You'll work in a professional, patient-centered medical office where teamwork, compassion, and excellence are valued every day. Openings are available within our Cardiology and Obstetrics departments, providing opportunities to support patients through important stages of their healthcare journey.

Our team is committed to creating a welcoming environment for both patients and employees, where your contributions are recognized and your growth is encouraged.

Join a Team That Makes a Difference

If you're organized, compassionate, and ready to build a rewarding career in healthcare, we'd love to meet you. Bring your customer service skills, positive energy, and passion for helping others—and become an essential part of a team that improves lives every day.

Job Type & Location

This is a Contract to Hire position based out of Greenwich, CT.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Greenwich,CT.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.