Administrative Coordinator

Salary: $28.32 - $53.05 Hourly
Location : Woodbridge, VA
Job Type: Full-Time (FT)
Job Number: 202610609
Department: FIRE & RESCUE
Division: SYSTEMS SUPPORT DIVISION
Opening Date: 06/10/2026
Closing Date: 6/17/2026 11:59 PM Eastern
GRADE: B31


Introduction
Do you thrive in fast-paced environments? Do you have experience working in cross-functional teams? Do you seize opportunities to contribute to an organization's growth? If you responded yes, apply today!

This position, in a highly dynamic organization, offers a broad range of opportunities to launch your career into public service. The Department of Fire & Rescue has an opening for an Administrative Coordinator in a fast-paced environment serving multiple programs and organizational levels.

About This Role:
This position is detailed in administrative tasks supporting agency administrative operations within the Office of the Chief. You will be challenged to think critically on your feet, resolve unique issues as they arise, and work in a team environment. Some duties include processing multi-step administrative actions, generating and cross-referencing reports as a member of a cross-functional team. This position will work with other Prince William County Agencies on Freedom of Information Act (FOIA) related matters.

The candidate must be able to utilize Microsoft Teams, Webex, and Zoom as necessary. The candidate must be able to interact with the public both in person and in written correspondence as a team member assigned to the Office of the Chief.

As the Administrative Coordinator, you will be tasked with

1. Administrative team projects.
2. Coordinate and follow up on FOIA related items.
3. Providing essential administrative support to the administrative team and to the Office of the Chief.
4. Providing Customer Service.
5. Working in a team environment

Minimum Requirements:

• High school diploma or GED.
• 3 years of administrative support experience working with a large organization.

Preferred Qualifications:

• Excellent organizational and interpersonal skills
• Ability to multitask and successfully prioritize workload
• Ability to successfully utilize Office 365 to include but not limited to Word, Excel, and Outlook, as well as Adobe products.
• Previous experience in the public sector.
• FOIA-related experience.
• P-Card related experience.

Special Requirements:

Background checks, which may include but are not limited to: criminal history check, credit history check, education verification check, license verification check, and/or fingerprinting, may be required as posted in the job advertisement.
Effective October 2012, mandated by the Virginia state Board of Health 12vac5-31-540, VA EMS regulations require a criminal background check conducted by the central crime records exchange and the National Crime Information Center via Virginia State Police, and a driving record transcript from the individual's state department of motor vehicles.
Work Schedule:

This is a non-exempt 37.5 hour per week, Monday - Friday with normal working hours between 8am - 5:00pm. Some telework is available with approval of supervisor.
Starting Salary Range :

$28.32 - $40.69 per hour
We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.
01


By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02


Please select your highest level of completed education.

• Less than High School diploma/GED
• High School diploma/GED
• Bachelor's Degree
• Master's Degree and above

03


Do you have at least 3 years of related work experience?

• Yes
• No

04


Please select all areas that you have previous work experience. Select all that apply.

• Local Government
• State Government
• Federal Government
• Public Safety Environment
• None of the Above

05


Please select the option that best describes your experience preparing reports and correspondence. Check all that apply. Ensure this experience is clearly described in the work history section of your application.

• Experience involved primarily creating correspondence
• Primarily edited correspondence/documentation prepared by others
• Experience primarily using templates to send out correspondence
• Experience creating customized reports
• Experience primarily involved entering information into template reports
• None of the above

06


Please select the computer applications in which you have intermediate to advanced experience. Select all that apply.

• Word
• Excel
• Outlook
• Adobe Acrobat Professional
• Visio
• Zoom
• Microsoft Teams
• Webex
• None of the Above

07


Do you have FOIA related experience?

• Yes
• No

08


Which of the following best describes your approach to staying organized?

• I keep everything in my head and handle things as they come
• I use a to-do list occasionally but don't rely on it
• I regularly use calendars, task lists, or digital tools to manage my work
• I prefer not to structure my day and take things as they happen

09


What best describes your approach to managing a heavy workload?

• I focus on one task until it's done, regardless of deadlines
• I do a little bit of everything to feel productive
• I set priorities, delegate if possible, and manage my time carefully
• I multitask constantly without a clear system

10


Please indicate the largest organization you have experience working with?

• Less than 100 employees
• 100-500 employees
• 500+ employees

11


Do you have experience with P-Card?

• Yes
• No

Required Question