Office Manager

Job Description

Job Description

Benefits:

• Flexible schedule

Office Manager

Title: Office Manager (Part Time and/or Full Time)
Employer: CEF of VA Inc., Northern Virginia Chapter
Report to: Local Director

GENERAL RESPONSIBILITIES : Oversee all office operations

Financial

Send out contribution receipts and annual statements to donors
Help with printing, mailing, and recording donations from appeal and other letters

Public Relations

Greet office visitors and answer phone calls
Compile and organize materials for Pastors Packet and Principals Packet
Interact with venues and business contacts for events
Handle CEFs child protection screening for staff, committee, and volunteers

Internal Communication & Collaboration

Facilitate the dissemination of information to GNC/JYC teams
Gather and assimilate monthly GNC reports and update it in CEFs MRA system and the GNC roster spreadsheet

Clerical

Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)
Purchase office supplies and maintain inventory of CEF materials as needed
Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)
Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters
Send the weekly prayer requests and praises to the States Prayer Coordinator and prayer supporters
Compile outreach packets for distribution to pastors, churches and schools and for special events as needed
Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive
Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed
Other duties as assigned

QUALIFICATION

Active in a local church
Two years minimum experience in administrative support role in a professional environment
Demonstrated experience handling multiple tasks simultaneously
Demonstrated experience in MS Office and/or Quick Book
Demonstrated experience in file maintenance, editing, and proof reading
Professional appearance and demeanor
Bachelors degree preferred

KNOWLEDGE / SKILLS / ABILITIES

Excellent communication and interpersonal sills
Excellent assessment and observation skills, with attention to detail
Excellent organizational skills, particularly accuracy in record keeping and effective time management
Ability to prioritize projects and be discrete, exercising good judgment
Ability to plan and coordinate events, programs, and administrative workflow
Ability to maintain professional rapport in all modes of communication
Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.