Program Support Asst (OA)

Summary The incumbent serves as a Program Support Assistant for the Clinical Program of Community Care and a Liaison between the Clinical Program and the Community Providers. Responsibilities include communicating, administrating, coordinating, and monitoring Care in the Community. Responsibilities VA Tennessee Valley Healthcare System (TVHS) is an integrated tertiary health care system comprised of two hospitals, the Alvin C. York VA Medical Center in Murfreesboro and the Nashville VA Medical Center, as well as 21 outpatient clinics located in middle Tennessee and southern Kentucky. TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury outpatient care, and a full range of extended care and mental health services. More than 146,000 Veterans in middle Tennessee, southern Kentucky, and northern Georgia trust VA TVHS for their health care needs. TVHS is the seventh largest VA medical center system in the nation serving roughly 75 counties with robust research and development, health care innovation, and more. Middle Tennessee offers an abundance of entertainment such as historic music venues, NFL Titans and NHL Predators, recreational activities, and natural sceneries ideal for any individual. Additionally, Tennessee does not have state taxes making the area more attractive to high-quality candidates. The incumbent serves as the Program Support Assistant (PSA) in support of the Community Care Clinical Program and other assigned Support program staff. Duties include but are not limited to: Track and maintain the VISN 9 patient database for Veterans presenting to community EDs/ hospitals; monitor notification accuracy and completeness. Prepare reports from patient tracking database; collect, compile, and analyze data on program integrity. Monitor and process daily transmission/acceptance of Plans of Care and DME requests; identify and correct errors. Collect provider signatures for Home Health and Outpatient Rehab Plans of Care and OASIS documents; prep documents for scanning. Provide training to community vendors/providers on rejections and process changes. Process Veteran Care Agreements (VCAs): receive correspondence/faxes, obtain signatures, route through National Community Care office, upload into PPMS. Serve as liaison between Community Care Clinical Program and community providers; respond to inquiries from Veterans, families, caregivers, and staff. Identify emergent/urgent patient concerns from calls and route appropriately using clinical judgment. Use CPRS, VistA, CTM, HSRM, MS Office (Word/Excel/PowerPoint/Outlook), and StreemFax to retrieve data, track work, and prepare report. Train new staff on VA software/equipment; troubleshoot basic hardware/software issues. Protect sensitive data (PHI/PII) per Privacy Act and VA policy; follow access agreement requirements. Serve as point of contact in absence of Chief, Nurse Manager, or Program Supervisor; independently resolve or triage program inquiries. Work Schedule: Monday-Friday 7:00am to 3:30pm or 7:30am to 4:00pm Telework: This position may be authorized for ad hoc telework once the employee is fully trained and competent as determined by their supervisor. Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD70810A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2026. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. The experience gained must show on your resume evidence of working in a business or medical office setting. Examples of specialized experience would typically include, but are not limited to: Experience greeting and interacting with a variety of individuals from high-ranking executives to lower level employees; experience in an office or medical environment performing administrative and secretarial duties; answering incoming telephone inquiries and correspondence; composing, proofreading, and editing correspondence, memorandums, policies, etc.; ensuring all correspondence, memorandums, policies, etc. contain correct format, grammar, spelling, and punctuation; utilizing microcomputer programs, such as Microsoft Office (Word, Excel, PowerPoint, and Outlook); Track and maintain database; interpreting rules, regulations, and policies; ensuring all correspondence, memorandums, policies, etc. Preferred Experience: experience with successful conflict resolution / following processes / leading others or communicating to groups / experience with computer software / finding solutions to problems, creating a new process, improving organization. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at