Administrative Assistant

Administrative Assistant The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant. Summary of Essential Job Functions/Responsibilities Computer Use: Utilize computers for database management, word processing, and other applications Telephone Handling: Answer calls, provide information, take messages, or redirect calls Database Management: Create, maintain, and enter information into databases Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed Scheduling: Maintain scheduling and event calendars, and confirm appointments Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials Additional Duties: Perform other related tasks as assigned Qualifications Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint) Experience: Prior experience in a fast-paced environment Education: High School Diploma or GED Experience: At least 1 year in an administrative support role within a professional setting Communication Skills: Strong verbal and written communication skills Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design Effective Communication: Ability to communicate effectively based on the audience's needs Organizational Skills: Strong organizational and time management abilities Benefits 401(k) with Company Match Safety Bonus Health insurance Medical/Prescription Drug Dental Vision Health Savings Account Wellness Stipend Paid Life insurance Paid Long-Term Disability Insurance Paid Short-Term Disability Insurance Adoption Assistance (Financial) Adoption & Fertility Navigation Support Paid Time Off Paid Holidays Referral Program Employee Assistance Program Employee Discount Tuition reimbursement Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.