Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant to support records management activities in Tucson, Arizona. This Contract position focuses on organizing employee documentation by retrieving paper files, scanning materials, and uploading accurate digital records for easy access and retention. The ideal candidate is comfortable handling repetitive administrative tasks, maintaining confidentiality, and working in a physically active office environment.Responsibilities:Retrieve employee documents from physical storage and prepare them for digital conversion.Scan paper records carefully and create clear, properly formatted Adobe PDF files.Upload digitized files into the appropriate human resources records system while maintaining accuracy and organization.Review scanned documents to confirm readability, completeness, and correct file naming.Sort, file, and return physical records to designated locations after processing.Perform routine data entry and administrative support tasks related to document management.Respond to inbound calls or internal inquiries as needed in a thorough and organized manner.Follow established confidentiality and records-handling procedures when working with employee information.Requirements – Prior experience in administrative support, file management, or office operations.Ability to scan, organize, and maintain records with strong attention to detail.Comfortable performing data entry tasks with a high level of accuracy.Capable of standing, kneeling, and lifting materials weighing up to 20 pounds.Familiarity with general office equipment, including scanners and computers.Strong organizational skills and the ability to manage repetitive tasks efficiently.Clear communication skills for handling phone calls and routine office interactions.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice.