Admin Support Associate

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events. Primary Purpose of Organizational Unit Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research. Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond. Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce. Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research. Position Summary The Institute for Global Health and Infectious Diseases ( IGHID ) seeks a Front Desk Administrative Support Associate to provide professional administrative support to faculty and staff. This position ensures smooth office operations, enabling faculty and staff to focus on patient care, research, and teaching. Serving as the first point of contact for the Institute, this role is responsible for maintaining a welcoming and professional office environment. The Administrative Associate manages the reception area, provides general administrative and clerical support, coordinates daily office activities, and ensures effective workflow and communication throughout the department. Key responsibilities include greeting visitors, verifying identities, issuing and tracking badges, managing phone, pagers, and email communications, distributing mail, scheduling appointments, coordinating meetings and travel, and assisting with document preparation. The position also ensures compliance with office security and HIPAA requirements, exercising discretion and confidentiality when handling sensitive information and correspondence. Much of the work involves detailed, procedural, and routine administrative tasks that play a vital behind-the-scenes role in supporting research operations. The work directly supports physician-scientists engaged in discovery and innovation that shape public health policy, healthcare delivery, and disease prevention. This position offers a unique opportunity to make a meaningful contribution to improving global health outcomes through exceptional administrative excellence. Minimum Education and Experience Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Management Preferences Drive to take pride in supporting research and education Professional office or administrative experience Relevant administrative experience in an academic, research, or healthcare setting Familiarity with ConnectCarolina or other similar UNC administrative systems Dependable or mission-driven Special Physical/Mental Requirements This position requires regular physical activity, including moving throughout campus to deliver or set up materials and catering items. The employee must be able to move and transport supplies such as boxes of paper, food trays, and related items weighing 25-50 pounds. Use of carts and other equipment is available; however, the role still involves frequent bending, lifting, pushing, and walking between buildings. Duties to be performed with or without reasonable accommodation. Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. Equal Opportunity Employer Statement The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities. Optional and Required Documents Required Documents Curriculum Vitae / Resume Optional Documents Cover Letter Supplemental Questions Required fields are indicated with an asterisk (*). #J-18808-Ljbffr