Business Coordinator II

## Business Coordinator IIApplylocations: Bryan, TXtime type: Full timeposted on: Posted Todayjob requisition id: R-093828**Job Title**Business Coordinator II**Agency**Texas A&M Engineering**Department**TEES Fiscal Office**Proposed Minimum Salary**Commensurate**Job Location**Bryan, Texas**Job Type**Staff**Job Description**Why work for Texas A&M Engineering?Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.Job Description**Purpose:**The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.**Responsibilities:**Financial Management:* Assists in developing the Center’s annual budget and coordinating annual fiscal year closing activities.* Monitors post-award spending on all grants and contracts.* Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.* Assists with monitoring project timelines, tracking proposal submission and reporting, and analyzing program data, serves as a resource to Center leadership for grant development administration and reporting requirements.* Coordinates and supports the planning, development, and implementation of the Center’s programs; assists the departments' leadership in developing and implementing the Center’s business plan.* Maintains all Center business files according to System policies and regulations as well as University rules.* Prepares complex monthly reports for leadership for account review. Analyzes reports and proposes solutions.Accounts Payable:* Implements and coordinates purchasing activities for the Center, including preparing vouchers and requisitions; serves as a backup approver of vouchers and requisitions.* Monitors the Center’s expenditures and makes projections; assigns costs to appropriate accounts/projects; oversees account reconciliations, and processes corrections.* Oversees and allocates charges on the Center’s payment card and travel cards.Accounts Receivable:* Oversees and coordinates all billing activities related to the Center and equipment; Manages incoming funds, including cash handling, payments, reimbursements, and gifts.* Assists with collections and accounts on hold.Travel:* Assists and trains staff on travel processes and procedures. Develops and reviews unit business travel.Human Resources/Payroll:* Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.* This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter.* Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues.* Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly.* Runs payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting to detect payroll discrepancies.* Responds to routine inquiries regarding payroll and leave policies, procedures and programs; improves and maintains knowledge base regarding compensation and leave laws, regulations, policies, and procedures.* Maintains Time and Effort reporting; monitors to ensure compliance with System regulations.* Trains staff on new and existing business procedures and interprets policies and regulations for staff.* Assists and processes I-9s for incoming employees.Other:* Manages annual inventory certification process for the unit and records management of all files. Serves as property Alt. APO.* Collaborates with the Engineering Business Services team to support cross-functional operations.* Other duties as assigned.**What We Need:*** Bachelor’s degree or equivalent combination of education and experience.* Three years of related experience.**Work Location:*** Bryan, TX.**About TEES Fiscal Office**The TEES Fiscal Office is an employee centric department that provides support in budgets, banking & receivables, disbursements, procurement, property management, travel and other core business services to our stakeholders. We promote high standards of efficiency, integrity and customer satisfaction to ensure financial compliance and accountability for the agency’s funding.**Texas A&M Engineering provides an outstanding benefits package including but not limited to:*** Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.* Options for Vision, Dental, Life, and Long-Term Disability insurance.* A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.* Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).* Flexible spending account options for medical and childcare expenses* Generous paid time off with holidays, vacation and sick leave.* Robust free training access through LinkedIn Learning plus professional development opportunities.* Tuition assistance and Educational release time to further your academic pursuits.* Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.* Wellness release time offered to employees to promote work/life balance.Helpful Applicant Information**Required Materials for Application:*** Resume/CV* Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.* Letter of interest*Applications received by Texas A&M Engineering must have all required job application data entered.**Failure to provide all job application data could result in an invalid submission and a rejected application.***Compensation Philosophy:*** Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.* Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.* Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.* Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.**Employment Eligibility Verification*** If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr