Invoice Specialist

Job Title

Invoicing Specialist

Job Description

The Invoicing Specialist is responsible for reviewing, importing, and approving vendor invoices, with a strong focus on resolving invoice issues and ensuring compliance with purchase orders and pricing agreements. This role works closely with vendors, purchasing, project management, field teams, and the entire accounting team to resolve discrepancies, prevent overbilling, and keep invoice processing moving efficiently.

Key Responsibilities

• Review incoming vendor invoices for accuracy, completeness, and compliance with purchase orders, contracts, and pricing agreements
• Import invoices into the accounting system and route them for approval
• Identify and resolve invoice issues, including pricing errors, quantity mismatches, duplicate invoices, missing documentation, and overbilling
• Ensure invoices do not exceed purchase order limits and escalate exceptions when needed
• Work directly with vendors to resolve billing issues and provide clear feedback on required corrections
• Collaborate closely with purchasing, project management, field teams, and the accounting team to validate charges and approvals
• Communicate invoice issues and resolutions clearly to all stakeholders
• Maintain accurate records of invoices, corrections, and resolutions for audit and reporting
• Support continuous improvement of accounts payable and invoice review processes
• Assist with month-end close activities related to accounts payable as needed

Required:

• 5+ years of accounts payable, purchasing, or finance operations experience
• Experience working with purchase orders and three-way matching
• Experience working in ERP or accounting systems

Preferred:

• Construction, electrical, or project-based accounting experience preferred

Education:

• High school diploma, GED, or equivalent required.

Additional Knowledge, Skills, and Abilities

• Strong attention to detail and ability to identify billing discrepancies
• Clear, professional communication skills across internal teams and external vendors
• Must be able to stand, bend, lift and move intermittently
• Ability to withstand extended exposure to a computer monitor, which may at times be straining on the eyes
• Ability to carry up to 50 pounds

Travel Requirements

• Primarily office-based with occasional travel to job sites and company locations.
• Periodic travel may be required to support training initiatives, onboarding activities, and workforce development programs.

Other Requirements:

• Valid driver's license with acceptable driving record
• Ability to pass pre-employment drug screening and background check

Compensation & Benefits

• Competitive salary based on experience
• Company-paid Medical, Dental, and Vision insurance
• Short-Term & Long-Term Disability
• Life and AD&D insurance
• 401(k) with 5% company match
• Paid Holidays
• Paid Time Off
• Annual performance reviews
• Opportunity to work on large-scale, high-profile projects

Employee Stock Ownership Program:

We don't just work for lighthouse-we own it. Lighthouse Electric is proudly 30% owned through our Employee Stock Ownership Plan (ESOP), giving employees a stake in our success. Ownership drives accountability, craftsmanship, and pride in everything we build.

Additional Requirements

• Pre-employment drug screen required
• Must be authorized to work in the United States

Physical Requirements:

• Ability to perform the essential job functions in a variety of work environments, including office and/or active job site settings.
• Ability to remain in a stationary position for extended periods of time.
• Ability to move about the office or jobsite as needed to perform essential duties.
• Ability to operate standard office equipment and technology, including computers, phones, and related devices.
• Ability to communicate effectively in person, by phone, and through electronic means.
• Ability to occasionally position self to access materials, equipment, or work areas.
• Ability to occasionally move or transport work-related materials or equipment.
• Ability to tolerate moderate noise levels typical of office or construction environments.
• Ability to travel to various work locations as required.
• Ability to work indoors and/or outdoors in varying environmental conditions, as applicable to the position.
• Ability to maintain regular and reliable attendance consistent with company policy and operational needs.

Equal Opportunity Employer

Lighthouse Electric Company, Inc. is an Equal Employment Opportunity (EEO) employer and a drug-free workplace. We are committed to creating an inclusive environment for all employees and applicants.

If you are an individual with a disability and need reasonable accommodation to complete the application or interview process, please contact our Human Resources Department.

Note: Chosen applicant will be subject to a drug screen and Motor Record Vehicle check as a condition of employment.

Compensation

$60k-$80k