Office/Administration - Administrative Assistant Lv3

Administrative Assistant 3

The Administrative Assistant 3 will make independent decision regarding planning, organizing, and scheduling of more complex administrative support. We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff functions. Provide assistance and training to lower-level employees. Plans, coordinates and confirms logistics for more complex meetings and travel. Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems. Schedule and coordinate meetings, diaries and travel arrangements. Apply detailed knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes. Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff. Other duties as assigned.

Minimum Qualifications: High school diploma, secondary education level or equivalent. Four years of related work experience.

Preferred Qualifications:

• Enter and manage data in itas system itas testing as requested by corporate team
• Verify appropriate docs are received from new counterparties
• Follow up to obtain missing docs
• Support merchants as needed
• Do sanction checks on vessels
• Scanning, indexing
• Collect tariff information annually and enter into itas
• Back up front desk

Resume/Interview: Manager will review resumes; interviews will be in person (30 minutes on-site). Onboarding: Background check required. Drug test required.