Administrative Assistant II

Administrative Assistant II

Agape has a current opening for an Administrative Assistant II. The Administrative Assistant II provides high-level administrative and operational support to designated members of Agape's Executive or Leadership Team. This role supports the effective coordination of leadership activities, meetings, communications, and organizational operations.

Working in a fast-paced, mission-driven environment, the Administrative Assistant II helps ensure leaders are equipped to carry out their responsibilities efficiently while maintaining strong internal coordination and communication across teams. Through strong organizational skills, attention to detail, and professional communication, this role contributes to operational excellence and advances the mission of Agape Child & Family Services as the organization works to fight poverty so families can flourish.

As Agape continues its journey to become a hope-centered organization, employees across all roles contribute to a workplace culture that supports resilience, agency, and belonging by reinforcing the principles of the Science of Hope while advancing Human Flourishing for the individuals, families, and communities we serve. This role contributes to a culture of excellence, alignment, and responsiveness that supports Agape's leadership and mission delivery.

Key Responsibilities:

• Provide high-level administrative support to designated members of the Executive or Leadership Team.
• Manage calendars, coordinate schedules, and assist with meeting preparation and logistics.
• Draft correspondence, reports, presentations, agendas, and other documents as needed.
• Attend meetings as requested, take notes, and distribute meeting minutes.

Administrative Coordination

• Maintain organized records, files, and documentation.
• Support office operations, including ordering supplies, coordinating conference room use, and maintaining shared spaces.
• Arrange travel and accommodations for leadership team members as needed.

Organization Collaboration

• Maintain positive and effective working relationships with staff across the organization.
• Provide backup support to other administrative professionals during lunch breaks, absences, or PTO.
• Respond to a variety of routine and non-routine requests from internal and external stakeholders.

Professional Responsibilities

• Serve as a professional representative of Agape Child & Family Services when interacting with staff, partners, and community members.
• Support agency-wide activities including trainings, meetings, and all-staff events.
• Perform other duties within the general scope of the position as assigned by the direct supervisor or member of Leadership.

Organization Engagement

• Participate in staff meetings, training, workshops, and professional development activities to enhance skills related to the position.
• Support the mission and core values of Agape through professional conduct and collaboration with colleagues across departments.

Core Competencies & Attributes

• Mission-Driven: Demonstrates commitment to Agape's mission and values.
• Organizational Excellence: Effectively manages time, priorities, and details to ensure smooth operations and high-quality outcomes.
• Communication & Professional Presence: Communicates clearly, professionally, and respectfully with leaders, colleagues, and external stakeholders.
• Adaptability & Responsiveness: Demonstrates flexibility and a solutions-oriented mindset in a dynamic, fast-paced environment.
• Collaborative Team Member: Builds strong working relationships and supports a positive team environment.
• Problem Solver: Demonstrates initiative, sound judgment, and the ability to anticipate needs and resolve issues proactively.
• Integrity & Confidentiality: Handles sensitive information with discretion, professionalism, and sound judgment.
• Technology & Systems Proficiency: Utilizes Microsoft Office 365 applications and other organizational systems effectively to support workflow, communication, and documentation.

Benefits & Perks: We care about our team's well-being and growth. Here are just a few of the benefits & perks that you can look forward to as part of our team: Medical, Dental, Vision, and Supplemental Insurance, 3 weeks of Paid Vacation, Paid Holidays, including your birthday, 403B Retirement plan with an employer match, Paid Parental Leave, Tuition Reimbursement And more! We're committed to creating a workplace where you feel valued, supported, and empowered to thrive.

Qualifications

Education & Experience: Required: High school diploma or equivalent. Minimum of four (4) years of experience in a professional office environment supporting leadership, or six (6) years of professional office experience, in lieu of a degree. Demonstrates strong knowledge of office administration, clerical procedures, and recordkeeping. Candidates must be able to work independently, manage multiple competing priorities, and maintain strong attention to detail in a fast-paced environment. Strong verbal and written communication skills, excellent time management, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office 365 applications, including Excel, Word, Outlook, and Teams, and PowerPoint. Will be required to work a flexible schedule, including evenings and weekends as needed. Must have an automobile available for business use and maintain a current driver's license and current auto insurance with acceptable coverage levels. Candidate must be willing to engage in Agape's Performance Quality and Improvement standards of quality & excellence.

Physical Requirements: Prolonged periods of sitting and working at a computer. Prolonged periods of walking and standing, especially for program and organization-wide events. Ability to lift up to 20 pounds.

Core Values Alignment This role reflects and reinforces Agape's VOICES values: Valuing Others | Openness | Interconnected | Communication | Empathy | Seeking to Glorify God