Bilingual Administrative Assistant

Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.

Key Responsibilities:

• Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
• Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
• Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.
• Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
• Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
• Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
• Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
• Support special projects and provide assistance to various departments as needed.

Qualifications:

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative or office management experience.
• Bilingual in Spanish and English required
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Attention to detail and problem-solving skills.

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit