Administrative Assistant

Responsibilities: Manage payroll, calendars, schedules, and meetings for managers Prepare reports, memos, and internal communications Handle phone calls, emails, and correspondence Maintain maintenance logs, shipping documents, and inventory records Organize and file safety reports, compliance documents, and inspection records Ensure accurate data entry into designated inventory systems Assist with scheduling deliveries and shipments Coordinate with warehouse, production, and logistics Track orders, invoices, and purchase orders Maintain OSHA and safety training records Assist with audits, inspections, and compliance documentation Support incident reporting and documentation Communicate with suppliers and vendors Process purchase orders and track deliveries Maintain vendor records and contracts Performs other related duties as assigned Requirements: At least 2 years of administrative experience is required (industrial/manufacturing environment preferred) Strong organizational and multitasking abilities Attention to detail and accuracy Effective communication skills Ability to work in a fast-paced, industrial environment Basic understanding of supply chain or manufacturing processes Proficiency in Microsoft Office (Excel, Word, Outlook) Familiarity with inventory control and logistics processes Knowledge of safety regulations (OSHA standards) Experience with ERP systems (e.g., SAP) is a plus Work Environment Combination of office, warehouse, and maintenance shop exposure May require use of personal protective equipment (PPE) when entering designated areas Interaction with staff, maintenance, and management Physical Demands: Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 lbs.