Administrative Assistant

Key Duties and Responsibilities Provide administrative support to the office staff and management team Assist with reviewing timesheet and expenses data for payroll processing Help maintain employee records related to benefits enrollment, changes, and terminations Assist with preparing, sending, and tracking client and vendor invoices Help monitor accounts receivable/payable status and flag overdue items Support subcontract billing and purchase order tracking as needed Assist in event planning and coordination Maintain an up-to-date inventory of office supplies and proactively flag items running low Place and track orders for office supplies and equipment Serve as a point of contact for facilities issues, deliveries, and vendor visits Support general office upkeep and organization Assist with onboarding and offboarding logistics (paperwork, equipment, access) Help maintain accurate employee files in compliance with recordkeeping requirements Assist with filing, data entry, and document organization across HR and operations Any other administrative responsibilities as assignedQualifications and Requirements Associate or bachelors degree preferred, or equivalent practical experience Proven experience as an administrative assistant or in a similar role Familiarity with payroll and benefits administration basics is a plus.Familiarity with compliance and company policy administraton and enforcement. Working proficiency with Microsoft Suite products (Outlook, Word, Excel, Teams etc) Must be comfortable learning and using new tools and software(s) (e.g., Monday.com,Adobe, Canva etc) Strong organizational skills and attention to detail Clear, professional written and verbal communication Ability to handle sensitive/confidential information with discretion Comfortable managing multiple small tasks and priorities in a fast-paced, small-office environment Reliable, self-motivated, and eager to grow into broader administrative responsibilities over time Ability to work independently as well as part of a team
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