Associate, Finance & Accounting

Job Description

Job Description

Company Description

NASTAD is a leading non-partisan, non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health systems and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics.  

NASTAD represents public health officials in all 50 U.S. states, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, seven local jurisdictions, and the U.S. Pacific Island jurisdictions.  

Job Description

The Associate, Finance & Accounting is an entry-level role responsible for the internal day-to-day financial operations of the organization, with an emphasis on process management. This position acts as a fiscal gatekeeper and exercises utmost attention to detail to ensure sound fiscal health. 

The right candidate should possess: 1) superb detail orientation, 2) a strong work ethic, 3) responsive and collaborative communication skills, and 4) the ability to manage multiple competing priorities in a fast-paced work environment. 

Essential Duties 

• Provide administrative and project coordination support by scheduling meetings, tracking timelines, monitoring action items, and maintaining project materials. 

• Maintain accurate financial records and assist with account reconciliations, financial reporting, and audit preparation. 

• Process accounts payable transactions, including invoices, expense reimbursements, vendor payments, and supporting documentation. 

• Support the financial administration of grant-funded projects by tracking expenditures, organizing documentation, and maintaining project records. 

• Assist program staff with financial and administrative activities to help ensure expenses are properly documented and compliant with grant and organizational requirements. 

• Organize and maintain financial, vendor, and project files while ensuring records are complete, accurate, and readily accessible. 

• Respond to routine inquiries from staff, vendors, and external partners and provide general administrative support to the Finance team. 

Qualifications

Minimum Qualifications  

• Skills/Knowledge/Abilities  
• Very strong organizational skills and excitement about staying organized 
• Expert-level attention to detail  
• Tech-savvy, with the ability to learn new software quickly 
• Project management skills and the ability to “manage up” to ensure tasks are completed timely 
• Strong communication skills, both oral and written, in order to influence effectively yet kindly 
• Knowledge of finance and accounting principles, such as GAAP, preferred 
• Ability to manage multiple priorities and competing deadlines in a fast-paced environment 

Experience/Education  

• Bachelor's degree in accounting, Business or other related subject; or equivalent experience working in an accounting or project management role;  
• Or any equivalent combination of training, education, and experience that demonstrates the candidate’s ability to perform the position’s duties. 

NASTAD Competencies 

Leadership – Integrates in their work and at the team level a strategic vision and critical analysis that optimizes success for projects, staff, and organizational priorities as applicable. 

Communications – Strategically communicates internally and externally in a transparent, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them regardless of the situation or audience. 

Teamwork – Proactively contributes toward the completion of team tasks and team building. Champions a collaborative, and supportive organizational team culture. 

Reliability and Adaptability –Takes ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates in own tasks, changes in work environment, priorities, and organizational needs. 

Problem-solving and Analytical Thinking – Takes a solutions-focused approach to problem-solving: identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them. 

Additional Information

Full-time, 40 hours/week role. 

Willing to travel as needed, up to 5%. 

Remote work is possible. 

Interest in working with a national HIV/AIDS and viral hepatitis public health organization and with the communities most impacted by these epidemics. 

We are an Equal Opportunity Employer and we comply with all applicable federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, or protected veteran status.