Administrative Assistant

MindUP Administrative AssistantMindUP is a leading nonprofit organization grounded in neuroscience, positive psychology, and social-emotional learning. For 20+ years our preventative mental health program has equipped students, educators, and families with mental fitness tools that build greater emotional literacy and improve resilience to face challenges with optimism, strength, and compassion.MindUP is seeking a highly organized and adaptable part-time Administrative Assistant to provide direct support to the CEO and assist with daily operations across the organization. This role is ideal for someone with strong administrative experience who thrives in a dynamic, mission-driven environment and enjoys managing a variety of tasks with professionalism and discretion. The ideal candidate will bring familiarity with nonprofit operations, donor management, or grant reporting, along with a genuine passion for social impact and a deep alignment with MindUP's mission to advance mental health education and emotional well-being.Key ResponsibilitiesExecutive SupportProvide daily administrative support to the CEO, including calendar management, meeting preparation, and task coordinationDraft emails, memos, and correspondence on behalf of the CEOAssist with prioritizing and tracking key initiatives, deadlines, and follow-upsCoordinate logistics for board meetings, donor calls, and external engagementsHelp manage confidential information and sensitive communications with discretionGeneral Administrative SupportMaintain organized digital filing systems for program, donor, and compliance recordsPrepare meeting agendas, take minutes, and support follow-up communicationsLiaise with vendors, consultants, and external partners as neededAssist Finance team with expense tracking, invoice processing, and basic bookkeepingSupport Development team with grant documentation, donor reporting, and budget monitoringHelp CEO to ensure compliance with nonprofit regulations and internal policiesQualificationsMinimum 6 years of administrative experience, ideally in a nonprofit or mission-driven settingProven experience supporting senior leadership or executive-level staffStrong organizational and multitasking skillsExcellent written and verbal communication abilitiesAdept in Microsoft 365, Adobe, MS Teams, WebEx, and Zoom, Project Management tool (Asana) and CMS (WordPress)Proficiency in basic CRM (Sales Force) for donor management and accounting platforms (QuickBooks)Skilled in facilitating team dialogue and updates via SlackExperience in navigating virtual meeting platforms (Zoom, Microsoft Teams)Ability to work independently and collaboratively in a small teamCommitment to confidentiality and professionalismAs a member of our mission-driven team, you will join a community that values well-being, empathy, and innovation at its core. You will have the opportunity to help shape the future of social-emotional learning in schools and communities, contributing to work that directly impacts children and educators around the world. Our flexible hybrid environment fosters collaboration among passionate, purpose aligned professionals, offering a meaningful space where your contributions can make a measurable difference every day.MEC is proud to be an equal-opportunity employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military status, ancestry, sexual orientation, marital status, family structure, medical conditions, including genetic characteristics or information on, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.